Accounting Coordinator

This position is responsible for providing accounting support, ensuring compliance with internal controls, policies, procedures, standards, and other related directives. This position contributes to the County's mission of working together to provide leadership, resources, and services to carry out the will of the people of El Paso County.

• Performs data entry in the accounting system, generates reports, prepares deposits, balances accounts and/or reports, and works to resolve discrepancies. Generates correspondence to and verifies posting of deposit data.
• Processes Accounts Receivable, including posting payments, running reports, and preparing payments for deposit. Organizes and reconciles billings and receipts of materials or services, reviews necessary documents, and ensures prompt payment.  
• Verifies accuracy of vendor invoices and coordinates with appropriate departmental staff for approvals and submittal to Finance for payment. 
• Reviews and reconciles encumbrances and expenditures; generates and provides financial reports according to departmental needs.
• Balances overages and shortages in databases; coordinates with appropriate staff to ensure collection of shortages. Reports any significant unexplained overage or shortage and prepares any required documentation.
• Initiates and monitors all collection procedures on insufficient checks; researching transactions and generating necessary materials, including   client correspondence, associated record cancelation paperwork, reinstatement documentation, and/or subsequent deposits.
• Prepares and scans financial documents; reviews scanned documents for quality assurance.
• Assists with resolving problems associated with accounting-related functions, such as the processing of invoices and purchase orders.
• Develops and maintains standardized reports; responds to requests for special reports.
• May provides support to cashiering function; coordinating with applicable locations to assess requirements. Counts and reconciles cashiering deposits; coordinating error resolution with appropriate staff. Prepares associated deposits and paperwork.
• Maintains spreadsheets and reports for multiple accounting functions, balancing and/or providing documentation when necessary and ensuring that all reports are completed, filed, and correctly inventoried.
• Acquires and maintains a working knowledge of relevant laws, regulations, policies, standards, and/or procedures.
• Maintains a safe and clean working environment by complying with procedures, rules, and regulations.
• Contributes to team effort by helping to achieve departmental goals.
• Performs other duties as required.

Supervision Exercised: This classification does not have supervisory authority and requires no supervision or direction of others.

Supervision Received: Receives intermittent supervision. This classification normally performs the job by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor is expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.Knowledge, Skills & Abilities

• Working knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.
• Adheres to ethical standards of conduct and understands the impact of violating these standards on an organization, self, and others.
• Proficiency with data entry and accounting software.
• Must be detail-oriented and ensure accuracy in work. Ability to enter data in applicable databases timely and accurately. 
• Proficiency in mathematical calculations and strong attention to detail required.
• Ability to perform computations and cash management associated with the revenues and fees collected in accordance with regulations, policies, and procedures.
• Ability to maintain a high level of confidentiality. 
• Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills.
• Ability to communicate effectively with County staff and the public. Ability to provide excellent customer service. 
• Ability to operate standard office equipment such as computers, 10-key calculators, printers, copiers, and calculators. Proficiency with Microsoft Office Excel and Word programs. 
•  Maintain regular and punctual attendance.

Required Education & Experience

• High school diploma or equivalent education. 
• Two years of  bookkeeping, accounts payable, accounts receivable, or related experience.
  • Associate’s degree in a related field may substitute for one year of the required experience. 
  • Bachelor’s degree in a related field may substitute for two years of the required experience. 

Licenses/Certificates

• Must possess and maintain a valid driver’s license.

Pre-Employment Requirements

•   Must pass conditional post offer background investigation, motor vehicle record check, and drug screen.

Duties are performed primarily in an office environment, some travel may be required. Employees may be required to work at any office location. Weekend or evening hours may be required as business needs dictate.

The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department.

Salary : $40,550 - $58,940