Administrative Assistant / Receptionist - ECPS Front Office

                                       Elbert County Primary School -  Administrative Assistant / Receptionist 

START DATE:  July 14, 2025

Job Title: Administrative Assistant and Receptionist

Location: Elbert County Primary School 
Job Type: Full Time - 210 Days
Reports To: Principal and School Administration 

Job Summary:

We are seeking a highly organized and professional Administrative Assistant and Receptionist to join our team. This role is responsible for managing front-desk operations, providing administrative support to various departments, and ensuring smooth day-to-day office functions. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Reception & Front Desk Duties:

• Greet and welcome visitors, clients, and employees with professionalism and a friendly attitude.
• Answer, screen, and forward incoming phone calls in a polite and efficient manner.
• Maintain a clean and organized reception area.
• Handle incoming and outgoing mail, packages, and courier services.
• Manage visitor logs and issue visitor passes as needed.

Administrative Support:

• Assist in scheduling meetings, appointments, and conference calls.
• Prepare and distribute correspondence, emails, reports, and other documents.
• Maintain and update office records, databases, and filing systems.
• Order and manage office supplies and inventory as requested.
• Coordinate travel arrangements and accommodations for staff when required.
• Assist with special projects, data entry, and document preparation as needed.

Office Coordination:

• Ensure office equipment (printers, copiers, phones, etc.) is functioning properly and coordinate maintenance when necessary.
• Support HR and other departments with onboarding new employees and maintaining employee records.
• Assist in organizing company events, meetings, and training sessions.
• Enforce office policies and procedures to maintain a professional work environment.

Qualifications & Skills:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• 1-3 years of experience in administrative or receptionist roles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Friendly and professional demeanor with strong customer service skills.
• Ability to handle confidential information with discretion.
• Experience with office management software and scheduling tools is a plus.

Working Conditions:

• Standard office environment with occasional lifting of office supplies (up to 20 lbs).
• Sitting for extended periods while working at a computer.
• Interaction with a variety of staff, clients, and vendors.

Compensation & Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Retirement plan options.
• Professional development and training opportunities.

The Elbert County School System does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, or sexual orientation in any of its employment practices, educational programs, services or activities. The Elbert County School System is an Equal Opportunity Employer.