What are the responsibilities and job description for the Administrative Assistant position at Elderly Housing Management?
About Us
Elderly Housing Management Inc. (EHM) is a non-profit organization managing low and moderate-income elderly housing complexes throughout Connecticut and one in Massachusetts.
Job Summary
The Administrative Assistant is responsible for providing general office supportive services, including typing, copying, collating, maintaining computer and hard files, telephone and receptionist duties, ordering authorized office supplies, and special projects related to housing management such as handling applications or updating documentation. The Administrative Assistant works closely with his/her supervisor to communicate with other employees, clients and associates of the office, housing community or company in a way that enhances the housing management services provided by the office.
Position Responsibilities
- Develops forms and systems for organization of office documentation, which may include inventories and master lists, computer directories of files, and data bases of statistical and reference information.
- Creates and maintains office files, both hard copies and computer based, which may include housing community documentation, site form files, mailing lists, personnel files, regulatory documentation, Board of Directors records, resident documentation and applications.
- Screens and directs all incoming telephone calls, connecting to proper staff person and taking thorough and accurate messages when necessary. Handles emergency calls in a calm and effective manner.
- Arranges meetings and appointments, as directed by the supervisor.
- Receives, sorts, and distributes mail accurately and timely, and sends out letters, notices, and other documents as requested .
- Arranges for purchase and inventory of office and other supplies as authorized.
- Arranges for repairs and servicing of office equipment, as authorized.
- Provides required forms and reports, such as time sheets and daily logs, to the appropriate staff member.
- May serve as Emergency Contact in the event of after-hours incident
- Is responsible for the accuracy and proper presentation of materials so that information going out of the office is a positive reflection on the company and/or the housing community.
- Handles other tasks assigned by the supervisor as needs may require.
Qualifications
- Proficient in Microsoft Office and Google Suite
- Strong organizational and clerical skills
- Experience in customer service and administrative roles
- Excellent phone etiquette and communication skills
- Ability to manage calendars and data entry tasks
- Familiarity with QuickBooks and multi-line phone systems is a plus
- Bilingual candidates are encouraged to apply
This job description summarizes the primary responsibilities and qualifications for the Administrative Assistant position. It is not an exhaustive list of duties or qualifications that may be required in the future.
Job Type: Part-time
Pay: $18.00 - $21.00 per hour
Expected hours: 22.5 per week
Benefits:
- Flexible schedule
Schedule:
- Day shift
Work Location: In person
Salary : $18 - $21
