What are the responsibilities and job description for the Administrative Assistant position at Elecnor Hawkeye?
We are seeking a detail-oriented, organized, and proactive Administrative Assistant to join our New Jersey team. This role provides essential support to the Operations, Estimating, and Fleet departments, ensuring smooth day-to-day coordination and contributing to the overall success of our projects. The ideal candidate will be a resourceful team player who brings professionalism, communication skills, and a positive attitude to every task.
Key Responsibilities:
- Provide administrative support including document preparation, data entry, and record keeping
- Manage internal calendars, schedule meetings, and coordinate travel arrangements for staff
- Support onboarding efforts by assisting with workstation setup and orientation logistics
- Serve as a professional and welcoming point of contact for visitors, vendors, and new hires
- Communicate effectively with vendors, field teams, and internal departments to ensure timely support
- Order and maintain office supplies, and assist in coordinating facility needs
- Support internal events and help with cross-departmental communications
Minimum Qualifications:
- Associate degree required; Bachelor’s degree preferred
- 3–5 years of experience in administrative support, front desk, executive admin, or related roles
- Strong organizational skills with the ability to prioritize and manage multiple tasks
- Professional demeanor with excellent verbal and written communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Familiarity with construction terminology, invoicing, or project documentation is a plus
Why Join Us?
At Elecnor Hawkeye, we believe in your potential. We offer a supportive work environment with opportunities for professional development and growth. Join a team where your contributions matter and your success is shared.
