What are the responsibilities and job description for the Project Coordinator - Audio Video position at Electronic Environments?
Electronic Environments is an industry leader in customized residential technology solutions. For over 30 years, our focus is to provide clients with simple-to-use solutions of the latest A/V and environmental controls. EENY brings unmatched knowledge and experience along with the highest standards to our clients in the New York Tri-state area and beyond. We pride ourselves having driven and collaborative teams: exceptional people delivering exceptional results! Join our diverse group of highly talented individuals who contribute to Electronic Environment’s fast paced, casual, and supportive work environment.
We are currently looking for a Project Coordinator to assist our Project Managers with administrative tasks relating to their projects. This position will be based out of our NYC office, this role requires in person work with eligibility for a hybrid schedule after 90 days of employment.
Responsibilities for this position include:
- Assisting the Project Managers (PMs) with project related tasks as well as following up with other departments
- Coordinating project related matters between internal and external stakeholders to keep projects moving through its various phases
- Scheduling internal project meetings with different departments
- Keeping meeting notes and distributing them to the appropriate recipients
- Setting up and maintaining new projects and project service orders in software platform in accordance with company standards and processes
- Ensuring most current accepted proposals and change orders are associated to correct projects in software platform as well as the client database
- Keeping consistency in project documentation including proofreading and editing content
- Recording, updating, and monitoring project milestones from start to completion in project tracking software
- Requesting equipment to be purchased using current software platform
- Tracking ordered product to ensure on time delivery to site based on project schedule
- Scheduling technician visits to project sites as needed
- Assisting in creation of change orders as well as maintaining the change order process from creation, to client issue, and finally through to acceptance
- Providing project related information to other departments as requested
- Recording all project warranty dates for Accounting, Sales, and Customer Service departments
Requirements for this position include:
- Knowledge of A/V & construction industry preferred
- Experience working in a fast-paced office environment
- Ability to work with all levels of staff within an organization
- Proficient with Excel spreadsheets and report generation
- Experience with ConnectWise software is a plus
- Ability to multi-task and prioritize work load
- Exceptional organizational skills
- Excellent communication skills
Work as an integral part of a creative, result-oriented, dedicated team that collaborates closely on all activities. Our culture thrives on collaboration, inclusiveness, humility and understanding the value of reputation.
Our company benefits include:
- Competitive salary based on experience, this is an entry level position. Range is $22.00-26.00 per hour.
- Insurance benefits (Medical, Dental, Vision, FSA, Life, AD&D, LTD)
- 401(k) retirement plan
- Generous PTO policy
- Access to employee purchase opportunities
- Casual work environment & strong commitment to work/life balance.
- Continuous training opportunities as well as attendance to industry conferences
Salary : $22 - $26
