Accounting Coordinator

Job Summary:

The Accounting Coordinator serves as a key member of the Business Department, assisting with daily accounting tasks and ensuring accurate maintenance of membership and financial data. This role requires meticulous attention to detail, strong organizational skills, and adherence to complete confidentiality at all times when handling sensitive membership and financial information related to members and Element Church operations.

Key responsibilities include managing accounts payable and receivable processes, processing purchase orders and invoices, maintaining membership contribution records, and assisting with financial reporting. The AR/AP Coordinator plays a vital role in supporting church staff, volunteers, and members through effective communication, training, and problem-solving, while upholding the values and mission of Element Church.

Essential Duties, responsibilities, Accountabilities & Deliverables

The Accounting Coordinator performs a variety of tasks, including but not limited to:

· Purchase Orders and Invoices

o Manage church-wide digital purchase orders.

o Scan and enter invoices into accounting software; process and issue checks weekly.

o Train staff on purchase order procedures and troubleshoot accounting software issues.

· Deposits and Financial Processes

o Pull deposit reports and enter data into accounting software.

o Handle Monday Count Room duties, including preparing cash, check, and credit card deposits for the financial institution, scanning/entering contribution information into the member database, and depositing cash at the bank.

o Oversee ACH security processes.

· Credit Card Management

o Monitor and update credit card activity in the accounting system.

o Record monthly credit card transactions and follow up with cardholders for missing entries.

· Administrative Tasks

o Receive, process, and distribute incoming mail and digital correspondence.

o Maintain office files, copying, faxing, and filing as necessary.

o Monitor business office supply inventory and coordinate orders as needed.

· Volunteer Team Leadership

o Supervise and lead volunteers through data entry and count processes.

· Attendee Support and Inquiries

o Field financial-related inquiries from members, including giving and pledge records, automated giving changes, and contributions.

· Reporting and Data Management

o Perform data mining and build reports as required.

o Assist with year-end preparation for both calendar and fiscal years.

· HR Support

o Provide assistance with HR tasks as needed.

Internal / external contact

Internal Contacts

1. Church Staff

o Collaborate with staff across departments for purchase orders, budget inquiries, and financial training.

o Provide troubleshooting support for accounting software and processes.

2. Volunteers

o Supervise and guide the volunteer team for data entry, count processes, and other administrative tasks.

3. Finance Team

o Work closely with finance personnel on reconciliations, reporting, and year-end preparations.

4. HR Department

o Assist with HR-related tasks, including payroll coordination and handling sensitive information.

5. Leadership Team

o Provide financial updates, reports, and other relevant information to the church leadership team.

6. Credit Card Holders

o Follow up with staff or departments for missing credit card data entries and transaction reconciliation.

External Contacts

1. Bank Representatives

o Handle deposits, ACH processes, and resolve banking-related inquiries.

2. Vendors and Service Providers

o Manage accounts payable, resolve invoice discrepancies, and process payments to vendors.

3. Members and Donors

o Address member inquiries about giving, pledges, and contribution records.

o Process automated giving changes and handle phone contributions.

4. Software and IT Support

o Coordinate with external providers for troubleshooting accounting software and digital systems.

5. Community and Event Partners

o Communicate with external organizations or partners involved in church events or conferences related to payment.

Qualifications / experience required /Main Competencies

Experience and General Skills

• General Office Experience: 2–3 years of general office experience preferred.
• Accounts Payable/Payroll Knowledge: Experience in accounts payable and/or payroll is preferred.
• Time Management and Organization: Excellent time management skills, attention to detail, and ability to multi-task effectively.
• Self-Starter: Ability to work independently and take initiative without constant supervision.

Technical Skills

• Computer Proficiency: Basic knowledge of computer programs, including Microsoft Office Suite (Word, Outlook, Excel).
• Accounting Software Expertise: Familiarity with accounting software (e.g., QuickBooks, Blackbaud, Shelby, or similar).
• Financial Process Knowledge: Solid understanding of accounts receivable/payable processes, ACH transactions, and reconciliation.
• Reporting Skills: Experience with financial reporting, data mining, and creating reports.

Interpersonal and Communication Skills

• Professionalism and Care: Demonstrate professionalism and care when communicating with external parties and addressing requests.
• Written and Verbal Communication: Strong communication and documentation skills.
• Emotional Intelligence: Ability to handle interpersonal interactions with empathy, grace and professionalism.
• Leadership Skills: Ability to train staff, supervise volunteers, and provide effective team guidance.

Critical Thinking and Problem-Solving

• Critical Thinking: Strong analytical skills to identify and resolve discrepancies and improve processes.
• Adaptability: Ability to troubleshoot and adapt to new systems, technology, and procedures.

Commitment to Organization and Values

• Active Church Membership: Attend Element Church weekly, as well as special meetings, conferences, and staff-related events, and be an active member supporting the church's bylaws, core values, belief statements, and employment policies.

Additional Administrative Skills

• Confidentiality: Maintain discretion and handle sensitive information appropriately.
• File Management: Strong organizational skills to manage office files, correspondence, and supplies.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person

Salary : $19 - $23