Executive Assistant

Position Title: Executive Assistant

Location: Hybrid / New Haven, CT (with potential for travel to current and future school sites)

Reports To: Executive Leadership Team

Employment Type: Full-time, Exempt

Salary Range: $65,000 - $80,000

About Elevate Charter Schools

Elevate Charter Schools (ECS) is a growing charter management organization dedicated to providing an exceptional educational experience for students in traditionally underserved and marginalized communities. At Elevate, we believe in the power of education to transform lives, and we are committed to developing the academic potential, character, and social-emotional growth of our students. Our mission is to deliver a rigorous, personalized, and holistic education that equips every child with the knowledge, skills, and values they need to succeed in school and beyond. We currently operate Booker T. Washington Academy (BTWA) Elementary and Middle Schools in New Haven, CT, and are seeking to incrementally expand our reach with future schools across the state.

As we grow, we remain dedicated to cultivating an environment of inclusion, equity, and excellence. Our growing team is motivated by a shared sense of purpose: to offer families in our communities a school choice that empowers students to thrive and reach their full potential in an ever-changing, multicultural world.

About the Opportunity

Elevate Charter Schools (ECS) seeks an experienced, proactive, and highly organized Executive Assistant to provide strategic and high-level administrative support to the CEO and the Executive Leadership Team. 

This is an integral role in supporting Elevate’s organizational goals as we expand and strengthen our reach and impact across the state. In this role you will work closely with key leaders to ensure the smooth operation of day-to-day functions, manage critical projects, and assist in the execution of strategic initiatives that drive Elevate's vision forward.

As the Executive Assistant, you will be a trusted partner to the leadership team, acting as a critical point of support between executives, departments, and external stakeholders. You will be expected to manage complex and confidential matters with discretion, anticipate needs, and streamline processes to maximize efficiency and effectiveness. In this fast-paced, high-growth environment, your ability to manage competing priorities and coordinate across multiple projects will be key to supporting Elevate’s continued success and impact.

The Executive Assistant will provide high-level administrative and strategic support to the executive leadership team, with a primary focus on supporting the CEO. This role requires a highly organized, detail-oriented, adaptable, and proactive individual who can handle complex tasks, manage confidential information, and maintain effective communication across all levels of the organization. The successful candidate will act as a trusted partner, ensuring the executive's day-to-day operations run smoothly while anticipating their needs and priorities.

Key Responsibilities of the Role

As our new Executive Assistant, you will be primarily responsible for:

• Calendar Management: Oversee and optimize the C-Level calendars, ensuring that time is allocated effectively to support the organization’s strategic goals, balancing internal and external commitments. Prioritize meetings, calls, and appointments to maximize productivity.
• Communication: Prepare and review written communication (emails, memos, presentations, and reports) on behalf of the CEO and executive leaders, ensuring clarity and professionalism. Serve as the primary point of contact for internal and external communications on behalf of the leadership team.
• Confidentiality: Handle sensitive and confidential information with discretion, maintaining a high level of professionalism and trust.
• Logistics: Coordinate travel, meetings, and events for the CEO and other executive leaders, ensuring all details are managed with precision.

Project Management & Strategic Support

Project Oversight: Track and support strategic initiatives, including cross-departmental projects, partnerships, and key performance indicators. Collaborate with teams to ensure progress and deadlines are met.

Special Projects: Take ownership of special projects, providing logistical and strategic support as needed. This may include researching best practices, compiling data, and assisting in the preparation of presentations for key stakeholders.

Board & Executive Meetings: Assist in the preparation and execution of board meetings, executive meetings, and industry events. Take detailed notes, track follow-up action items, and ensure timely completion.

Organizational Support & Office Management

Office Coordination: Ensure the executive office is organized and efficient, including managing office supplies, equipment, and other administrative needs for the leadership team.

Cross-Functional Collaboration: Communicate with other teams across Elevate to ensure smooth communication and coordination. Maintain systems for tracking organizational priorities, ensuring that key milestones are consistently met.

Qualifications of the Ideal Candidate

Education & Experience

A Bachelor’s degree or equivalent experience in a relevant field.

A minimum of 5 years of experience supporting senior executives, preferably in fast-paced or high-growth organizations.

Proven success in managing multiple priorities in dynamic, fast-paced, and mission-driven environments.

Skills & Competencies

Exceptional Organizational Skills: Ability to juggle competing priorities while maintaining a high level of attention to detail and meeting deadlines.

Advanced Communication Skills: Strong written and verbal communication skills; adept at drafting professional documents and engaging with diverse internal and external stakeholders.

Project Management: Ability to manage multiple projects simultaneously, with a keen eye for detail, organization, and a focus on achieving excellent results. Experience with project management tools (Asana, Trello, etc.) is a plus.

Technology Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools. Experience with project management software or CRM systems is a plus.

Discretion and Integrity: Comfortable managing confidential and sensitive matters with the utmost discretion and professionalism.

Personal Attributes

Proactive & Solutions-Oriented: Anticipates needs and acts quickly to resolve issues before they arise. Comfortable working independently with minimal supervision.

Adaptable & Resilient: Thrives in a fast-paced, evolving environment. Can be flexible and shift gears as priorities change.

Professional Demeanor: Polished, calm, and approachable with a positive attitude and the ability to interact with individuals at all levels of the organization.

Mission-Driven: Passionate about Elevate's mission to provide educational equity and support underserved communities. Strong commitment to the organization’s values of inclusion, excellence, and accountability.

Additional RequirementsAbility to work outside regular office hours as needed to support executive schedules, meetings, and deadlines.

Willingness to travel between Elevate campuses in New Haven, Hamden and Danbury, as necessary. (with potential for additional travel to future school sites as well).

Compensation and Benefits

At Elevate Charter Schools, we are committed to ensuring fair and equitable compensation based on the skills, experience, and qualifications required for the role. The salary range for the Executive Assistant position is $65,000 to $80,000 reflective of the responsibilities and expertise needed to succeed in this role. 

In addition to competitive compensation, Elevate offers a comprehensive benefits package to all regular, full-time employees.

Location and Travel

This position is based in New Haven, CT, and will be a hybrid role. The Executive Assistant will be expected to work at least 3-4 days in-person (office and/or school site) and 1-2 days remote per week, with the remote days to be determined by the Executive Leadership Team. Regular travel to Elevate’s other campuses and potential future school sites will be required, particularly as the organization expands to new locations. As such, candidates must have a valid driver’s license and access to reliable transportation to travel between locations as needed.

Why Elevate?

At Elevate, we are a team that values the diverse backgrounds, experiences, and perspectives that each individual brings. We are committed to growing and developing our people, and the Executive Assistant will play a key role in ensuring that the leadership team has the support they need to drive our mission forward. In this role, you will not only gain valuable experience in executive-level support but also make a tangible impact on the success of a growing organization dedicated to transforming public education.

If you are a highly organized, proactive individual who is ready to make a meaningful contribution to an organization that is changing the educational landscape in Connecticut, we encourage you to apply.

Elevate Charter Schools is an Equal Opportunity Employer.Elevate is a non-profit charter management organization serving charter schools in Connecticut's inner cities. Our scholars are 99% Black and brown, and Elevate greatly values inclusion and diversity in our staff. 

Elevate Charter Schools is committed to fostering a diverse, inclusive, and equitable environment for all stakeholders. We encourage individuals of all backgrounds and experiences to apply, especially those who share a similar background to the communities we serve.

In your cover letter, please include a brief explanation of your alignment with Elevate’s mission and how your background will contribute to the advancement of our mission, support of organizational goals, and your success in this position.