Payroll Specialist - ADP Workforce Now

Job Summary/Objective

The Payroll Specialist is responsible for administering all aspects of payroll processing within Elevate. They ensure accurate and timely payment of employee salaries, wages, bonuses, and deductions, while adhering to relevant legal and regulatory requirements. The Payroll Specialist maintains payroll data, resolves payroll-related issues, and provides support to both Physicians and Team Members regarding payroll inquiries.

Essential Job Functions

• Payroll Processing: Process payroll for employees accurately and on time, including calculating wages, deductions, and overtime. Verify the accuracy of timekeeping records and resolve any discrepancies. Collaborate with HR and finance teams to gather necessary payroll data and ensure compliance with relevant laws and regulations.
• Payroll Administration: Maintain payroll records, including employee information, earnings, deductions, and taxes. Update payroll data regularly. Prepare and distribute pay statements, reports, and tax forms (e.g., W-2, 1099) as required. Ensure compliance with all federal, state, and local payroll tax regulations.
• Benefit Deductions: Ensure accurate deductions for benefits and other payroll-related items, such as garnishments, levies, and child support payments.
• Compliance and Reporting: Stay updated on payroll laws, regulations, and industry best practices. Ensure compliance with payroll tax laws, including timely submission of payroll tax deposits and reporting requirements. Prepare and submit payroll-related reports to government agencies and internal stakeholders as required.
• Payroll System Management: Maintain and update the payroll system, including employee data, tax codes, and pay rates.
• Payroll Queries and Issue Resolution: Respond to employee inquiries regarding payroll, tax withholdings, deductions, and benefits. Resolve payroll-related issues or discrepancies promptly and professionally. Collaborate with HR, finance, and management teams to address complex payroll matters and provide guidance on payroll policies and procedures.
• Recordkeeping and Audit Support: Ensure accurate recordkeeping of payroll transactions, reports, and supporting documentation. Assist in internal and external payroll audits, providing necessary information and documentation as requested. Maintain confidentiality and security of payroll data and adhere to data protection policies.
• Continuous Improvement: Identify opportunities to enhance payroll processes, systems, and controls. Implement process improvements to increase efficiency, accuracy, and compliance. Stay abreast of payroll industry trends and technologies to recommend innovative solutions for payroll management.
• Onboarding Support: As needed, acts as a backup to the Payroll Director and can run payroll in their absence. Assists the Coordinator in facilitating the seamless integration of new employees into the organization by supporting the HR team with Orientation, Documentation and Paperwork (I9).
• Performs other duties as assigned.
  
  

Supervisory Responsibility

N/A

Work Environment and Physical Demands

This job operates in a professional office setting. This role routinely uses standard office equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

Occasional evening and weekend work may be required as job duties demand.

Travel

No travel is expected for this position, however due to department needs this can vary.

Required Education And Experience

• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required.
• Two to four years of related payroll experience required.
• Proficiency with ADP Workforce Now payroll software.
• Extensive knowledge of the payroll function including preparation, balancing, internal controls, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office Suite or related software.
• Healthcare industry and company acquisition experience a plus.
  
  

AAP/EEO Statement

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Elevate will be based on qualifications and job-related abilities. Elevate does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, age, disability, ancestry, sexual orientation, marital status, gender identity or any other characteristic protected by law. Elevate will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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