Pre-Con Project Manager

The Pre-Construction Project Manager is responsible for the management and coordination of all aspects of assigned projects from the date a proposal is signed (thus the job is awarded) until the date the project is handed off to the Construction Project Manager for physical delivery and installation. The Preconstruction Project Manager is the advocate for the customer and project internally.

Core Functions:

For each assigned project, the Pre-Construction Project Manager will:

• Ensure the Job Start-Up Process is completed in a timely manner
  • Participate in Sales and Estimating hand-off meeting
  • Lead and schedule drafting hand-off meeting
  • Deliver Customer Welcome Letter
  • Confirm Deposit Invoice is sent
  • Confirm Legal Entity and Property Name
  • Ensure the Job Information Sheet is Complete
  • Confirm change order and billing processes (Email; Physical Mail; Procore)
  • For customers requiring an online tool; the initial setup of that tool for all parties
• Accurately communicate and coordinate any and all customer design changes in a timely manner
  • Read and Understand the Initial Job Scope of Work and verify any unique conditions
  • Read and Analyze bid drawings (Architectural and/or Structural)
  • Fill out drafting min. requirements for the project to start
  • Track any design changes during the preconstruction phase through Autodesk build
  • Ensure final order information is complete (Colors, other minor details, etc.)
  • Effectively communicate changes to Engineering, Drafting, and Compliance
  • Ensure the change order process is completed for design changes during the preconstruction phase
  • Ensure final changes are accurately incorporated into ES Shop Drawings
  • Ensure pricing is verified before releasing it to the Project Manager
• Communicate and coordinate any Engineering or Drafting Request for Information
  • Communicate, follow up, and return RFI requests to Engineering and Drafting
  • Follow-up on drawing status / Be the voice of the customer to get drawings completed on time
  • Communicate “on-hold” status for incomplete RFI requests to the customer
  • Ensure drafting has the latest proposal and/or change orders that would change our scope
  • Complete the JIS through the pre-construction phase of the project
  • Ensure Contracts and Compliance Process is completed
  • Ensure Customer Submittals are delivered in accordance with the customer contract
• Manage job level compliance activities
• Complete final order clarity with customer
• Ensure Elevate Structures Plans match the proposal/contract scope & Architectural Drawings
• Lead and schedule construction hand-off meeting
• Document Site Conditions for construction planning
  • Read and Analyze Site Plans
  • Determine site accessibility, if any local trades are required, General Site conditions, allowed laydown area, availability of temporary power, underground/overhead obstacles, dirt work and foundation schedule, construction sequencing requests, and other critical information
• Document communications and critical events utilizing CRM System & Autodesk Build
• Follow up, Track, and Update customer's progress on-site work and foundations
• Ensure that project design proceeds so that long lead time items are ordered in a timely manner
• Schedule and provide information/documents for the Construction Hand-off meeting

Duties, responsibilities, and activities are not limited to the list above and may change at any time with or without notice. Reasonable accommodation may be made to enable individuals with disabilities to perform core functions.

Key Measures of Success:

• Demonstrates detailed knowledge of the company’s products and services.
• Exhibits strong interpersonal and customer service skills.
• Works well with a team.
• Demonstrates patience with reluctant or frustrated customers.
• Exhibits familiarity with Microsoft Word, Excel, Power Point, and Outlook.
• Communicates clearly and effectively.
• Maintains a professional but confident and outgoing demeanor.
• Demonstrates strong organizational skills.
• High repeat orders/High net promoter score from customers.
• Proactive delivery and execution of change orders.
• On-time delivery of submittals and shop drawings.
• Own It – Commitment to customer, the company, and each other
• Can Do – Pursuing continuous improvement
• Act in Love – Treating others with humility, respectfulness, kindness, honesty, patience, and self-control

Education & Experience:

Minimum Required:

• Bachelor's degree in Building Sciences, Project Management, or related field
• Experience may be accepted in lieu of education
• Minimum of (3) years of experience in a general or subcontractor construction company
• Minimum of (3) years of experience in coordination and planning of construction projects

Physical Demands & Work Environment:

Work is performed in an office environment and routinely utilizes standard office equipment, including keyboards, computers, etc., and requires close visual insight to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer, and extensive reading to perform the core functions listed in this job description. This position requires the ability to occasionally lift office products and supplies as well as communicate verbally. Work is primarily sedentary.

Work is also performed at the jobsite. The noise level at the job sites can be loud and in a non-temperature-controlled environment. While performing the core function of this job, the employee is regularly required to talk, hear, stand, required to lift to 55 lbs, will be exposed to construction job site conditions including, unlevel ground, heavy machinery, and various other active construction activities. The employee is frequently required to walk, use hands and fingers to handle or feel, reach/pull/push/grab with hands and arms, kneel, and crouch, twist and bend. The employee is commonly required to sit, climb or crawl.

Travel

• Minimal travel may be required.