Judicial Assistant - Circuit Court (State Funded)

Salary : $46,746.63 Annually

Location : Miami, FL

Job Type : Full-Time

Job Number : 2025-9288

Division : Personal Staff

Units : Judicial Assistant - Circuit Court

Opening Date : 01 / 01 / 2025

Closing Date : 3 / 31 / 2025 11 : 59 PM Eastern

Description

Salary is Non-Negotiable. The successful candidate will be hired at the minimum salary. This job posting is for a rolling vacancy with applications added to a general candidate pool and considered on an as-needed basis.

This is responsible work performing a variety of administrative and secretarial duties in managing the office of a Circuit Court Judge. The position is responsible for administrative, secretarial and clerical tasks of high responsibility. Work involves displaying initiative, good judgment, professionalism, follow-through, the ability to multi-task and readily adapt to fast-changing priorities, neatness and organizational skills, and a strong work ethic. Frequent working contacts are made with judges, Office of the Clerk of Courts, Administrative Office of the Courts, State Attorney's Office, Office of the Public Defender, private attorneys, law clerks, state and local law enforcement, witnesses, court specialists, criminal justice and social service professionals, the news media, and general public. Work is often of a sensitive and confidential nature. The Judicial Assistant must observe high standards of conduct.

Work requires independent judgment and is performed under the general supervision of a Circuit Court Judge.

Responsibilities

• Prepares and manages the judge's court and professional calendar to coordinate and schedule motions, pre-trial hearings, trials, conferences, and committee meetings; maintains trial dockets, continuances and trial orders; and assists attorneys with procedures on filing motions and hearing dates.
• Provides organizational support for the judge's caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors; and coordinating in-house services, such as interpreters.
• Reviews case files for accuracy, format compliance and completeness before scheduled hearings.
• Acts as the judge's liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy.
• Screens telephone calls and visitors for the judge's office; provides information, resolves issues, directs callers / visitors to proper personnel or agency, and / or takes messages.
• Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail, performing data entry, ordering office supplies, maintaining files / records, faxing and photocopying.
• Composes and / or edits correspondences, memoranda, directives, notices, orders, reports, e-mails, and other documents observing strict confidentiality.
• Prepares yearly financial disclosures forms; makes travel arrangements and processes travel vouchers.
• Research information on hearing dates for other agencies; and prepares notices of hearings for cases set on the calendar by the judge.
• Interacts with attorneys, litigants and family members to resolve problems such as scheduling conflicts or other case-related issues.
• May conduct limited case law research using an electronic database such as LexisNexis.
• Performs related work as required.

Qualifications

Knowledge, Skills and Abilities (KSAs) :

Working Conditions / Physical Demands / Licenses Certifications

Working Conditions :

Physical Demands :

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. We also offer hybrid remote / onsite work schedules for certain positions throughout the Court. To determine if the job you wish to apply for is eligible for a partial remote work schedule, please review the job announcement for that position.

Part-time employees and those hired into "Other Personal Services" (OPS) positions may also be eligible for certain benefits depending upon the number of hours worked per week.

Do you have a High School diploma or GED?

Do you have an Associate's degree?

Do you have experience as a Judicial Assistant?

How many years of professional legal secretary or paralegal experience do you have?

Do you have experience using Odyssey?

Are you familiar with e-Filing and how it works?

Have you used the Criminal Justice Information System (CJIS)?

Are you fluent in Spanish?

Are you proficient in Microsoft Office 365?

Are you currently employed by the Eleventh Judicial Circuit of Florida?

How did you learn about this vacancy?

Required Question

Salary : $46,747