What are the responsibilities and job description for the Administrative Assistant 1 position at Eleventh Judicial District & Magistrate Courts?
APPLICATIONS/RESUMES WILL NOT BE ACCEPTED ON really
**TO APPLY YOU MUST GO TO https://www.nmcourts.gov/careers.aspx TO DOWNLOAD AN APPLICATION/RESUME SUPPLEMENTAL FORM AND SUBMIT TO 11THJDCHR @ NMCOURTS.GOV**
Administrative Office of the Courts
Business Unit: 24100
Administrative Assistant 1 #00000750 - 24100, Part -Time, Perm, located at the Gallup Magistrate Court in Gallup, NM
# of Positions: 1
Opening Date: 04-14-2025 - Close Date: 04-28-2025
Target Pay Range/Rate: $21.195 per hour OR $$44,085 annually
The Eleventh Judicial District Court is recruiting for a part-time, classified, Administrative Assistant 1 #00000750 - 24100 for the Pretrial Services Department located at the Gallup Magistrate Court in Gallup, New Mexico. This position may at times also work at our other court locations in San Juan and McKinley Counties. GENERAL STATEMENT OF DUTIES: Acting under direct supervision performs clerical or administrative duties and assists the public. Finalist(s) may be subject to criminal background check(s).
EXAMPLES OF JOB DUTIES
- The Administrative Assistant 1 is responsible for providing clerical and administrative support.
- Prepares documents, performs data entry, electronically files documents, makes copies and mails or disseminates records.
- Serve as a Court Monitor, attend court proceedings and ensure there is an audible recording of judicial proceedings, and receive and maintain court exhibits.
- Maintains a docket or calendar of deadlines and appointments.
- Manages and coordinates the timely processing of documents, correspondence, and records.
- Manages and tracks information and data using electronic databases.
- Manages and routes files and information to appropriate destination.
- Answers telephones, provides customer service, and greets visitors.
- Provides support to judges and staff, and coordinates and schedules meeting, facilities, training testing, vehicles, travel, staff, video conferencing, and teleconferences.
- Takes minutes and provides support to facilitator committees, and staff.
- Compiles and prepares statistical reports or analysis.
- May act as site coordinator to coordinate services with outside vendors.
- Receipts, balances, reconciles and distributes incoming monies.
- Orders supplies and ensures equipment is maintained.
- Performs records maintenance and management to include the retention or destruction of records.
- May assist in the courtroom or with court programs.
- Other duties as assigned.
COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of customer service practices; establishing priorities and meetings deadlines; managing multiple projects concurrently; preparing and organizing documents and correspondence precisely; maintaining accurate files and records.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed.
BENEFITS
- Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
- State paid life insurance, supplemental and dependent life insurance
- Optional flexible spending accounts for medical, day-care, and travel expenses
- Paid time off, up to eight (8) weeks
- Paid time off and retirement buyback
- Eleven (11) paid holidays
- Up to 12 weeks of paid parental leave
- Deferred Compensation 457(b) plan
- Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
- Flexible work schedules and alternative work locations*
- Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
- Bilingual compensation*
- Training and career development opportunities
- Higher education opportunities, educational leave, and tuition reimbursement
- May qualify for the Public Service Loan Forgiveness Program (PSLF)
- May receive overtime holiday or shift differential pay*
- May receive physical fitness leave*
*These benefits vary by job classification or need*
QUALIFICATIONS
- Education: A high school diploma or GED.
- Education Substitution: None.
- Experience: Two (2) years of experience in a secretarial, clerical or related field.
- Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
TO APPLY: Submit a Judicial Branch Application for Employment or a Resume with a Resume Supplemental form, along with proof of education by 5:00 p.m., April 28 2025 to:
Application forms:
Microsoft Word Format
Adobe PDF Format
Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format
Eleventh Judicial District & Magistrate Courts Human Resources103 S Oliver Drive Aztec, NM 87410 Fax: 505-334-779 9Email: 11thjdchr@nmcourts.gov
PROOF OF EDUCATION IS REQUIRED.
Applications may be mailed, faxed or emailed.
EQUAL OPPORTUNITY EMPLOYER
APPLICATIONS/RESUMES WILL NOT BE ACCEPTED ON really
**TO APPLY YOU MUST GO TO https://www.nmcourts.gov/careers.aspx TO DOWNLOAD AN APPLICATION/RESUME SUPPLEMENTAL FORM AND SUBMIT TO 11THJDCHR @ NMCOURTS.GOV**
Job Type: Part-time
Pay: $21.19 per hour
Schedule:
- 8 hour shift
Work Location: In person
Salary : $44,085
