Human Resources Coordinator

Overall Purpose and Objective of the Position

The HR Coordinator implements the day-to-day operational human resource activities in a support role to the Chief Financial Officer. The position oversees HR activities to align with organizational policies and procedures, to improve personnel effectiveness, and to assure regulatory compliance.

Essential Duties and Responsibilities of the Position

1. Oversees the implementation of personnel policies and procedures to achieve compliance with employment regulations and align with internal practices, including the employee handbook - coordinates with external resources as needed
2. Performs the activities related to assuring the company is compliant with federal, state, municipal and other regulatory employment requirements – maintains knowledge of federal, state, and municipal employment regulations
3. Performs the activities required to administer the employee benefit plans to include annual enrollment, modifications to employee coverage between renewals, enrollment audits, COBRA administration, and application of principles of the Affordable Care Act. Maintains 401(k) participant administration.
4. Performs activities to oversee and administer leave management to include FMLA, ADA, and associated benefits
5. Oversees administration of the company’s annual performance evaluation process - utilizing automated evaluation system, recordkeeping, assisting managers through the process, submitting to Chief Financial Officer for final review and approval
6. Partners with the Director of Medical Education / Recruiting Manager to manage the company’s recruiting, hiring and on-boarding processes to include assistance with writing job requirements & descriptions, internal postings, & sourcing candidates. Manages the process of applicant screening, interviewing, & guiding managers through the hiring process for non-sales positions.
7. Oversees and performs the new hire onboarding and off-boarding processes.
8. Maintains and updates the HRIS system to include new hire data, entering benefit enrollments to payroll/HRIS system to calculate and begin payroll deductions, updating employee data, etc. Coordinates activities with Accounting Department to assure compliance with FLSA and IRS payroll requirements
9. Responsible for creation, oversight, and maintenance of personnel records in compliance with federal and state regulations
10. Assists Chief Financial Officer to identify training opportunities and resources for employees utilizing either internal, external, or online resources. Promotes employee development through training seminars, oversight of education reimbursement programs, etc.
11. Works closely with the Chief Financial Officer, employees and managers to address employee relations situations
12. Administers Worker’s Compensation coverage to include claim reporting and oversight, and works closely with carriers on loss prevention strategies and loss control
13. Works with outside providers as needed on special human resources projects related to employee engagement and performance

JOB SPECIFICATIONS 

Working Conditions

Following are particular working conditions that are associated with this position:

1. Standard office environment 

Physical Demands

Individuals in the position must meet and maintain the physical and mental ability, with or without accommodation, to;

• Computer Work: Regularly
• Walking: Regularly
• Sitting: Regularly
• Standing: Regularly
• Lifting up to 50lbs: Seldom / Never
• on skills

1. Associate's or Bachelor’s degree in human resources or a personnel management field
2. Minimum of three years of experience in administration of human resource activities (HRIS, benefit administration, recordkeeping, etc.)
3. Recent experience in administration of human resources activities in a business environment of 150 employees or less
4. Experience in positions that required following federal and state regulatory & compliance policies as they relate to employment law, benefits, and worker’s compensation
5. Entry level experience utilizing payroll HRIS systems
6. Experience in positions requiring the strictest level of confidentiality
7. Experience in positions requiring above-average organizational skills, and the ability to manage shifting priorities
8. Demonstrated internal customer service skills; providing services to employees in a personnel focused role
9. Intermediate PC skills to include MS Office (Windows, Word Processing, Excel, and Access)
10. Experience administering employee relations processes and programs designed to resolve employee situations and follow company policies and practices
11. Demonstrated verbal and written communication skills to effectively communicate with management, support staff, and candidates
12. Demonstrated ability to work successfully in a team environment

Desirable Skills / Qualifications

1. PHR or CP Certification