Office Administrative Coordinator

Posting Details

Position Information

Job Title

Office Administrative Coordinator

Job Description

The High Center is currently accepting applications for an Office Administrative Coordinator.

The primary purpose of this position is to manage administrative duties supporting remote, hybrid, and on-site Managing Directors; System administrator for multiple data management systems including Eventbrite & Salesforce. Create and implement training tutorials & in-person training sessions for office staff in Salesforce & Outlook mail merge systems. Organize and execute the Center's calendar of events & monthly meetings. Provides administrative support to the Executive Director and Senior Managing Director in planning, organizing, and coordinating projects and activities associated with this office; assist and act as backup for the Finance and Events Coordinator. This is an on-site position with potential for remote work after 90days.

For full consideration please include cover letter, resume and contact information for (3) references.

Job Duties

ESSENTIAL FUNCTIONS

• Oversee office operations.
• System Administrator for Salesforce Responsible for coordinating training all staff in Salesforce.com and the supervision of tracking data input.
• System Administrator for Microsoft Forms, which is used for best practice surveys, exit planning surveys, and event wrap up surveys.
• Process and manage the Best Practice and Exit Planning surveys monthly; preparing survey results and creating reports for the Directors
• System Administrator for IbisWorld.com and Salary.com. Manage and process Ibis World report requests, as well as pull Comp Analyst reports from Salary.com for our members and sponsors, on an "as needed" basis.
• Manage the coordination of any materials for High Center publications, e.g., brochures, marketing materials, manuals, educational materials, prospect packets, etc.
• Conduct background research as necessary to complete assigned projects and reports; complete questionnaires and surveys from external sources as requested.
• Provide administrative support to the Senior Managing Director
• Organize, set up, and tear down peer group meeting rooms; greet members upon arrival.
• Organize peer group food and beverage supplies for meetings in kitchen area.
• Coordinate and schedule campus and off-site events
• Work with Finance and Events Coordinator with invitations for leadership breakfast seminars; track event attendance. Maintain materials related to the leadership breakfast seminars.
• Assist with registration table at all in-person leadership seminars, forums and On The Road events
• Maintain and track office supplies;
• Receive and screen incoming calls; welcome guests; respond to routine telephone inquiries, and route general operation calls to the appropriate department;

Provide administrative support to the Executive Director in the following areas :

Required Qualifications

High school diploma is required; plus ten years of office, organizational and customer relations experience is required; proficient with Microsoft Office suite, including high level skill with mail merge feature, preferred experience in Salesforce and Eventbrite, MailChimp, social media platforms (ie; LinkedIn and Facebook) and website design (ie; WordPress).

Preferred Qualifications

Physical Demands

Posting Detail Information

Posting Number

AS662P

Open Date

02 / 12 / 2025

Close Date

Open Until Filled

Special Instructions to Applicants

About Elizabethtown College

Elizabethtown College, located in southcentral Lancaster County, Pennsylvania, is a private coed institution offering more than 60 health, science, engineering, political science business, communications, fine art and music, humanities, and education degrees. Discover more at etown.edu .

Status

Hours Per Week

37.5

Work Schedule

Monday-Friday 8 : 00am-4 : 30pm; including infrequent evening events

Salary per hour

19.54-21.64 / hr.

Annual Salary

Salary : $20 - $22