Director of Finance

Description

Classification:                 Director of Finance

Location:                         Downtown Library – Administration

Job Grade:                      22

Job Category:                  A – Full-time

FLSA Status:                   Exempt

Reports to:                      Executive Director

SUMMARY

The Director of Finance performs highly responsible financial and administrative work managing the Elkhart Public Library’s Business Office in compliance with federal and state regulations.  The Director of Finance also directly supervises Business Office personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Organization-Wide EXPECTATIONS

1. Follows and enforces established Library and personnel policy, procedures and work standards
2. Attends works regularly, on time, and as scheduled
3. Exhibits welcoming, helpful, positive and friendly behavior to all patrons, staff and guests at all times in all communications formats (verbal and non-verbal)
4. Maintains confidentiality of sensitive information
5. Regularly monitors Library communication venues including but not limited to employee email, staff bulletin boards and the intranet
6. Participates in meetings, conferences, continuing education, community engagement, and special projects as required by the Elkhart Public Library or as dictated by professional commitment
7. Addresses, or assists in addressing, issues and concerns related to the safety of Library staff and users as well as the security and maintenance of Library buildings and equipment

Job-Specific ACCOUNTABILITY

1. Prepares, maintains and presents budgets, projections, accounting records and financial reports for the efficient operation of the Elkhart Public Library and as required by law
2. Prepares for, and participates in, internal and external financial audits as necessary
3. Keeps current with federal and state regulations as they pertain to accounting practices and public libraries
4. Oversees cash management, purchasing and the payroll process
5. Supervises (see supervisor responsibilities below) and provides guidance to Business Office personnel
6. Serves as Treasurer for the Board of Trustees
7. Performs designated administrative and/or clerical duties per specified Director of Finance Work Instructions

WORK CONDITIONS

• Full-time (including evenings and weekends)
• Frequent local travel, occasional long distance travel

Qualifications

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in Business, Accounting or a related field from an accredited school required
• Minimum of four (4) years professional (public preferred) experience with fund accounting and budgeting (Indiana experience preferred)
• Minimum of two (2) years professional (public preferred) supervisory experience
• Must have a valid driver’s license with acceptable driving record per the established guidelines of the Library’s insurer
• If driving own car during paid work time, a certificate of coverage or insurability from personal auto insurer must be provided

KNOWLEDGE, SKILLS and ABILITIES

• Dependable, trustworthy and detail-oriented person of integrity and good judgment
• Exceptional analytical and mathematical skills
• Ability to learn and adapt
• Ability to recognize and define problems, collect data, establish facts and draw valid conclusions
• Ability to deal tactfully and courteously in person and on the telephone with people in a business and public service context, and with professional colleagues
• A thorough knowledge of modern accounting principles, practices and procedures and how they may be applied to public library accounting situations
• Broad knowledge of public library budgeting and purchasing operations and the ability to apply that knowledge
• Above-average computer skills, including spreadsheet (calculations and graphing), word processing and presentation software in a Windows environment as well as accounting or financial software
• Ability to apply common sense understanding to follow written and verbal instructions
• Ability to work independently and as part of a team
• Ability to pass a drug and alcohol test as requested or required

LANGUAGE SKILLS

• Excellent written and oral language and communication skills
• Ability to read and comprehend written instructions and business correspondence, along with general business periodicals, professional journals, technical procedures and/or governmental regulations
• Ability to effectively write reports, business correspondence and procedural manuals
• Ability to effectively present information and respond to questions from vendors, Library personnel, the Board of Trustees and the general public in one-to-one and group situations

PHYSICAL DEMANDS

• Effective communication skills, including the ability to convey information verbally or through other means
• Ability to perform tasks that may require visual and auditory acuity
• Ability to remain in seated or standing position for prolonged periods
• Ability to perform tasks that may require reaching, either independently or with assistance
• Ability to occasionally perform tasks that may involve climbing, balancing, stooping, kneeling, or crawling
• Ability to perform job duties in a variety of environmental conditions, which may include extreme fluctuations in temperature.
• Ability to occasionally lift or move objects weighting up to 40 pounds
• Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the physical functions of this position.

SUPERVISORY RESPONSIBILITIES

• Directly supervises the Bookkeeper and the Administrative and Payroll Clerk
• Carries out supervisory responsibilities in accordance with the Elkhart Public Library’s policies and applicable laws, including planning and assigning work, appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems

SALARY AND BENEFITS

• See Elkhart Public Library Wage Schedule
• See Elkhart Public Library electronic Employee Handbook

This job description is intended to describe the general nature and level of work being performed by a person assigned to this job.  The above statements are not intended to be construed as an exhaustive list of duties and responsibilities that may be performed by a qualified applicant or individual with a disability.

Salary : $84,048 - $126,072