School Secretary- Ella Risk Elementary School

OVERVIEW: The Central Falls School District is seeking to hire a 12-month hourly School Secretary for the Ella Risk School. The individual must be able to demonstrate an understanding of school based office management and operations and come with at least three-five years of experience in an office setting. This position is a Council 94 position and selection of the most qualified candidate will be based on BOTH seniority and the ability to demonstrate mastery of essential job functions and responsibilities based on at least three-five years of office management experience. Duties/Responsibilities Oversee the operations of the Ella Risk School’s main office to include flow of services, functionality of tasks/responsibilities, effectiveness of systems/process, and efficiency of daily routines and tasks completion. Promote positive public relations for the school and the district while ensuring that day-to-day operating systems are functioning without delays. Act on behalf of assigned administrator(s) in their absence (e.g. questions, concerns, complaints) for the purpose of conveying and/or gathering information required for their functions in a timely manner. Oversee day-to-day office activities, tasks, and practices at assigned school location for the purpose of ensuring that all activities are completed in an accurate and timely manner. Coordinate a variety of projects, functions, and/or program components (e.g., facility usage, guest teachers, in-service events, and travel accommodations). Manage the daily substitute activities (certified and non-certified) for the purpose of ensuring that staff absences are covered in a timely manner and that student safety and educational process needs are met. Provide secretarial assistance to the Principal and/or other administrators as assigned; maintain appointment calendar; and schedule meetings. Compile data for and prepare reports and other documents per the request of the Principal. Format, type, and edit reports, memorandums and handwritten drafts from the Principal. Maintain a wide variety of manual and electronic documents, files, and records (e.g., student registration data, student health forms, master calendar, employee records, operating budget) for the purpose of completing activities and/or delivering services in a timely fashion. Compose a variety of documents (e.g., correspondence, agendas, minutes, newsletters) to ensure that purposeful communications are in place to inform guidelines, decision-making, and operational best practices. Organize data from multiple sources for the purpose of processing information in compliance with financial, legal and/or administrative requirements. Other such duties as assigned by Principal