What are the responsibilities and job description for the Executive Director, Contracts position at ELLIGO HEALTH RESEARCH INC?

Job Description

Description : SUMMARY :

Executive Director, Contracts is responsible for the comprehensive management and oversight of the Contracts department including the development and delivery of customer, vendor and site contractual instruments and corresponding budgets / grants; This role oversees and supports contract prioritization ensuring revenue targets are achieved as directed by the Chief Legal Officer.

Requirements : Job Requirements

ESSENTIAL DUTIES :

Serves as the Department Head for Contracts, designing, managing, and driving effective solutions for the development, negotiation, and execution of all study-level contracts.
Partners collaboratively with Business Development, Operations, Finance, and Legal to ensure the contracting lifecycle process is efficient and effective supporting complex contractual negotiations with customers and sites as required.
Develops, updates and maintains metrics and dashboards to ensure executive leadership visibility into performance.
Communicates contract and budget negotiation progress to internal and external stakeholders focusing on identified revenue priorities for the organization.
Responsible for strategy, oversight and management of the Grant Budget function for the organization, including directly responsible for Grant Budget team and pricing strategy.
Collaborates with Operations Finance to ensure budgets and contractual terms meet financial objectives.
Supports Legal with review of finance terms in master-level agreements ensuring appropriate financial posture is maintained broadly.
Serves as pricing approver and signatory for the organization.
Ensures contract management tracking systems and repositories are maintained, improving tools to support contract and revenue visibility for the business.
Establishes and maintains study-level contractual templates providing continuity in contractual terms across all business lines.
Supports its direct managers in hiring, developing, and engaging a cohesive and highly skilled contract team.? Ensures team is trained with necessary skills including knowledge of contractually significant elements of clinical research protocols; reviewing and understanding clinical trial agreements; preparing Work Orders; Amendments; Change Orders; Third-Party Vendor Agreements, and negotiating Investigator grant budgets based on the protocol and study operational requirements. Directly supports team in contract development, negotiation, and execution, as required.
Harmonizes the integration of legacy processes, streamlining contractual terms, maximizing efficiencies, and providing an end-to-end contracting solution across all business areas.

SUPERVISORY RESPONSIBILITIES :

The Executive Director of Contracts manages the duties of at least two or more full-time employees or their equivalent.

Supervisory responsibilities for this role include but are not limited to :

Holistic accountability for employee productivity, utilization, and compliance, evaluating volume against full-time equivalent metrics set for the department.

Assessing the teams’ individual and collective performance identifying areas that need improvement and addressing sub-standard performance providing constructive feedback and development as necessary.

Supporting line managers in the day-to-day management and prioritization of contractual inventory.

Establishing and communicating departmental goals for performance and deadlines aligning with the company’s plans and vision, in addition to departmental objectives.

Ensuring that business goals, deadlines, and performance standards are met according to set benchmarks and established company policy.

Ensure adherence to legal and company policies and procedures and partner with TalentServices to undertake disciplinary actions if needed.

QUALIFICATIONS :

Subject matter expert in the field of contract negotiation, with a focus on finance terms ensuring cash neutrality for the organization.

Clear and concise written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively.

High attention to detail ensuring top quality in the contractual documents effectuated within the company.

Excellent interpersonal and leadership skills, including organizational and prioritization : ability to accomplish multiple tasks within the agreed-upon timeframes through effective prioritization of duties and functions in a fast-paced environment.?

Ability to work with functional groups and different levels of employees throughout Elligo to achieve business results effectively and professionally.

Self-motivated; able to work independently to complete tasks respond to department requests and collaborate with others to utilize their resources and knowledge to identify quality solutions.

Proactive and timely follow-up skills : the ability to organize applicable department timelines and follow up with internal and external stakeholder needs as needed.

Proven track record of building and maintaining solid relationships with both internal and external stakeholders.

EDUCATION AND EXPERIENCE :

Bachelor’s degree in Business Administration, Finance or related field.

15 years of experience directly related to contract management in the clinical research industry.

7 years of direct managerial experience required.

Excellent negotiation and drafting skills.

Demonstrated strong proficiency with word processing, spreadsheet, database, presentation software (MS Office applications such as Outlook, Word, Excel, PowerPoint, and SharePoint), and Salesforce.

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Executive Director, Contracts

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