Accounts Payable Clerk

Job Description

Accounts Payable Clerk is responsible for processing invoices for multiple entities and ensuring timely and accurate payments to vendors. This includes receiving, reviewing, and verifying invoices for proper approval and ensuring compliance with company policies. The role also involves reconciling vendor statements for discrepancies, coordinating with internal teams and vendors, and managing expense control. By completing payments promptly, the position helps maintain vendor relationships and supports accurate financial tracking and reporting.

Compensation

$20 to $22 per hour depending on experience.

Benefits

• Medical
• Dental
• Basic Life Insurance (included with the dental plan)
• Vision
• Short-term Disability
• Combo plan covering accidents, hospitalizations, and critical illnesses
• Paid time off
• Eligibility to participate in a 401(k)-retirement plan (after 6 months of successful employment)

Location

In-person in Las Vegas, NV, 89119: Reliably commute or plan to relocate before starting work (required).

Responsibilities

• Shared Email Inbox Management: The Accounts Payable department uses a shared email to receive invoices, vendor inquiries, vendor statements and other vendor requests. Every email must be read and responded to according to assigned entities.
• Vendor Management: Maintain vendor accounts, including obtaining W9s and setting up new vendors.
• • Any changes to the vendor setup should be forward to accounting management with related documentation.
  • Respond to all vendor inquiries and discrepancies promptly.
  • Pay vendors by monitoring discount opportunities; verify federal id numbers via W9 forms.
  • Work with vendors to resolve purchase order, contract, invoice, or payment discrepancies and documentation.
  • Ensure vendor credits are received, input and taken timely.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  
  

• Invoice Processing: Receive, review and process invoices accurately and efficiently. Verify entity and account coding, obtain or verify proper approvals, and ensure proper supporting documentation.
• • Receives and sorts incoming mail for the various invoices, proof of delivery, department approval to pay and other as appropriate.
  • Charges expenses to accounts and departments by analyzing invoice/expense reports.
  • Coordinates with departments and/or vendors as necessary to resolve any variances between supporting documents required before processing checks.
  • Matches all documents necessary to create an invoice package to substantiate payment of invoices received.
  • Manually inputs invoices into the A/P system and scans documents and attaches to the bill during input.
  • Review and reconcile employee reports ensuring compliance with company policies and accurate recording of expenses.
  • Request management to place stop payments when checks are ?lost in the mail?. Once stop is placed, void check and re-issue.
  
  

• Payment Processing: Prepare and process payments request for management approval in accordance with vendor payment terms weekly. Once approved, pull invoices and issue payment via check and or ACH in accordance with company policy.
  • Pulls and matches all documents necessary to create an invoice package to substantiate payment.
  • Prepares the corresponding checks for approved vouchers/ invoices and provides check packages to management for signature.
  • Once the signed checks are returned, they will then be sent out through the mail.
  • Maintains and files vendor payment files by business entity for all processed check packages.
  • Perform other duties as may be assigned.

Team Skills

• Assists general ledger accountants by providing copies of documents for the month end.
• Accomplishes accounting and organization mission by completing related results as needed.
• Establishes realistic schedules/timelines for achieving team objective
• Makes effective use of team resources.
• Provides excellent service to other team members and departments and contributes to the success of the team.

Skills / Experience

• Minimum one (1) year previous accounts payable experience required.
• Accounts payable experience in a multi-entity environment required.
• Ability to multi-task throughout the day.
• Working knowledge of Microsoft Office including Outlook, Excel and Word is required.
• Ability to read and interpret documents required.
• Ability to speak effectively before groups of customers or employees of the organization to resolve payable issues and questions is required.
• Ability to add, subtract, multiply and divide in all units of measure is required.
• Ability to carry out instructions furnished in written, oral or diagram form; and ability to deal with problems involving several concrete variables in standardized situations required.
• Sage Intacct system preferred.

Physical Requirements

• Must be able to sit for long periods of time throughout shift.
• Ability to use hands to handle objects, tools, and to operate a computer.
• Occasionally lift and/or move objects up to 25 lbs. without assistance and 50 lbs. with assistance.

This job description is not an exhaustive list of all functions required for this position. Duties and/or responsibilities may be subject to revision to meet business needs.

Core Values

• Service - Personalized, warm, and consistently exceptional customer service.
• Value - Committed to deliver quality products for great prices.
• Growth - Promote personal development and growth for all team members.
• Family - Create a family-like environment by staying close to our guests and our team members.
• Passion - Work with passion and enthusiasm every day.