What are the responsibilities and job description for the Administrative Assistant position at Elmhurst Park District?
WHO WE ARE: The Elmhurst Park District, established in 1920 and located 16 miles west of Chicago, provides parks, recreation facilities and programs to meet our mission of enriching lives while having fun! We serve residents of the Elmhurst community as well as residents of neighboring towns! We are looking for someone to join our team and be part of an organization that values being community focused, providing customer service excellence, working with integrity, having fun, and fostering belonging! Someone who will help us achieve our vision of becoming a national leader in providing parks and recreation experiences to our community.
We have an exciting full-time job opportunity as ADMINISTRATIVE ASSISTANT. This is an ideal position for someone who is self-motivated, highly organized, and detail oriented. To be successful in this role, candidates need to be proficient in Office applications including Word and Excel.
WHAT YOU’LL DO: The Administrative Assistant performs general administrative office functions, provides clerical support and customer assistance, compiles data, develops reports, and delivers interoffice mail to various District facilities. Responsibilities include but are not limited to:
- Serve as backup recording secretary for board meetings and assist in the coordination of board meeting
- Develop and maintain effective internal and external oral, written, and electronic communications including responding to phone calls, emails, comments and suggestions on a timely manner.
- Develop written correspondence, listings, reports, and mail merge documents using word processing and spreadsheet software
- Review written material for accuracy and completeness
- Assist in development of documents for capital planning and annual budget
- Using personal vehicle, collect and distribute interoffice mail and deliver to local area
WHAT YOU’LL BRING:
- Associate's degree and 3 years of general office experience
- Proficiency in computer word-processing and spreadsheet applications.
- 45 WPM typing speed
- Proven problem-solving, communication, organizational and customer service skills
WHEN YOU’LL WORK:
Work week is Monday – Friday and hours are 8:00am - 5:00pm.
WHAT YOU’LL GET:
- This position is classified under Pay Grade 3, with a salary range of $48,929 to $68,502. For internal equity and budgetary considerations, the anticipated starting pay for this role is set at $48,929.
In exchange for your time and talent, we offer a generous benefit package, including:
- Defined contribution medical insurance plan (5 plan options)
- Dental insurance plan
- Vision insurance plan
- District paid life insurance
- Participation in IMRF (retirement, disability, death benefits)
- Vacation days, personal days, sick leave and 9 paid holidays!
- Sick bank leave, paid parental leave and paid bereavement leave
- Employee Assistance Program (EAP)
- Two deferred compensation programs (VOYA & Nationwide)
- Voluntary Supplemental insurance coverage for short-term disability, accident, hospitalization
- Flexible spending accounts for unreimbursed medical and dependent care
- Free family Courts Plus Membership and Pool Passes!
- Free/discounted District programs, merchandise and concessions
- Educational assistance/tuition reimbursement
- Professional organizational membership
- Values Recognition Program
- Service Awards Program
- Employee social activities
- Credit Union (Central Credit Union of Illinois)
* The Elmhurst Park District is an Equal Opportunity Employer committed to a diverse workforce. Applicants requiring a reasonable accommodation to participate in the hiring process may contact the Division Manager - Human Resources & Risk at jbruns@epd.org.*
For more information about the Elmhurst Park District, please visit epd.org!!
Additional Legal Statements
Elmhurst Park District is an Equal Opportunity Employer. Elmhurst Park District ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Elmhurst Park District has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources.
The district is required by state statute (70 ILCS 1205/8-23) to obtain criminal conviction information concerning applicants, and shall perform a criminal background check for applicants for all positions, including the position for which you have applied. Applicants are not obligated to disclose sealed or expunged records of convictions. Conviction of offenses enumerated in subsection (c) of said statute shall automatically disqualify the applicant from consideration for working for the district. All other convictions shall not automatically disqualify the applicant from consideration, but rather, the conviction will be considered in relationship to the specific job.
Salary : $48,929 - $68,502
