HR Operations Assistant

Join Our Team at Emblem!

At Emblem, we craft high-quality, American-made furniture that blends artistry, agility, and uncompromising quality. Based in Chino, CA, we’re proud to create designs that inspire and endure, with a commitment to sustainability and California-made craftsmanship. As a growing, close-knit team, we value collaboration, creativity, and the contributions of every individual.

We’re excited to welcome a detail-oriented and enthusiastic HR Operations Assistant to our team. Reporting to our Director of Operations and working closely with our founders and small, supportive team, this role is an excellent opportunity for someone who thrives in a dynamic environment and enjoys wearing many hats.

Key Responsibilities

Employee Information Management:

• Keep all employee records and information up to date
• Serve as a point of contact for employees, answering HR-related questions and addressing concerns
• Track requests for PTO

Recruitment & Onboarding/Offboarding:

• Assist in the recruitment process, including posting job openings, and scheduling interviews
• Coordinate the onboarding and offboarding of employees

Administrative Support:

• Answering phone calls and managing office communications
• Filing and organizing employee records and documentation
• Distributing the mail
• Basic AP/AR support and data entry
• Monitoring, tracking, and entering data within our Airtable workflow system as directed

Safety Program:

• Lead and document safety meetings alongside the Director of Operations
• Stay current with OSHA regulations to ensure the workplace remains compliant
• Maintain safety meeting minutes and documentation for internal and regulatory purposes.

Injury Management & Workers' Compensation:

• Document reported injuries and manage workers' compensation claims and follow-up procedure

Purchasing and Inventory Management:

• Purchase miscellaneous items to support production needs and office supplies (e.g., kitchen, bathroom, and office supplies)
• Willingness to run errands, including picking up supplies or other necessary items
• Regularly check and maintain inventory levels of office materials and production-related supplies

Company Events:

• Plan and coordinate company events such as lunches, holiday parties, etc.

Requirements:

• Bilingual in Spanish and English, with strong translation skills
• Familiarity with OSHA requirements
• Experience using Payroll platforms
• Experience with a variety of software applications; for example, QuickBooks Online, Slack, Airtable, Google Workspace (Sheets, Docs, etc).

Preferred:

• Previous experience in furniture manufacturing or related experience in a factory setting or a dealership

Thank you for your interest! We look forward to reviewing your application. We will be gathering applicants over the holiday break and will be setting up in-person interviews during the first two weeks of January. (We ask that you do not stop by or call our office. )

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Chino, CA 91710 (Required)

Work Location: In person

Salary : $23 - $25