Billing Specialist

*** NOTICE: This position is for PRINCIPALS ONLY. ***

Ardent Services LLC is hiring a Human Resources Specialist.

Are you ready to embark on an exciting position with a well-established company leading the industry in electrical and instrumentation service? Do you want to be a part of a company with consistent growth in the industry and employee stability?

Who we are:

• Ardent Services, LLC (ardent.us) is a wholly owned subsidiary of EMCOR (www.emcorgroup.com) which was formed in 2002 to provide professional electrical and instrumentation services.
• EMCOR is a Fortune 500® company with 2023 revenues of $12.6B, EMCOR Group, Inc. (NYSE: EME) is a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services.
• Ardent is a leading provider of high quality, power, control, and process automation services performed safety on time and on budget, as well as a premier provider of specialty electrical and instrumentation (E&I) services of process industries throughout the country.
• Our corporate office is in Covington, LA. We operate and have offices in Louisiana, Texas, California, and North Dakota.

What we offer:

• Work/Life Balance:  Paid Time Off and Paid Holidays
• Financial Benefits:  401(k) Plan with Company Match, Voluntary and Company Paid Group Life Insurance, Short- and Long-Term Disability Insurance, Medical FSA, Competitive Salaries
• Health & Wellness:  Health Insurance, Dental Insurance, Vision Insurance

The Billing Specialist works within the Corporate Accounting Department and contributes to the management of company resources through the preparation of customer invoices for designated customer accounts. The Billing Specialist works closely with the Project Managers, Billing Supervisors, Billing & Accounts Receivable Manager, and others as needed.

Essential Functions & Duties:

• Prepare customer invoices for medium and large sized projects based on both numerical and contract specific data.
• Deliver final invoices to clients via mail, email, or electronic invoicing systems.
• Provide services to support Billing Supervisors and Project Managers in opening, maintaining, and closing projects within the ERP system consistent with contract terms.
• Communicate with Billing Supervisors as well as Project Management regarding contracts, change orders, and other contract modifications pertinent to project billing.
• Resolve issues when invoices cannot be matched to customer issued purchase orders or contract, escalating to management if necessary.
• Generate OCCIP/CCIP, Certified Payroll, Lien Releases, Supplier Affidavits etc. as necessary for projects.
• Participate in customer requested audit of project cost entries.
• Work within a team to satisfy customer specific requests.
• Provide daily and/or weekly reporting related to billing status of open contracts for Billing Supervisors and Manager as well as Project Management.
• Maintain historical records and ensuring contract/job files are up to date and complete by scanning, saving, and organizing documents.
• Protect organization’s value by keeping information confidential.
• Contribute to accomplishing both accounting and organization mission by completing related tasks as needed.

Qualifications & Skill Requirements:

• Minimum three years of experience in construction accounting.
• Strong interpersonal skills including communication, attention to detail, organization, as well as the ability to work well within a team environment.
• Analytical skills and the ability to think independently.
• Possesses forensic accounting skills to identify and resolve discrepancies.
• Computer skills to include MS Word, Excel, Outlook, and database management.
• Basic clerical skills to include data entry, report preparation, and file maintenance.
• Preference given to applicants with:
• Experience with Timberline/Sage accounting software
• Associates Degree or equivalent

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

Physical Requirements, include, but are not limited to:

• ability to sit at a desk environment (90%) for many hours at one time
• ability to regularly and consistently use a keyboard and mouse
• ability to walk up and down stairs and around the office
• ability to lift 25 pounds
• ability to proficiently use office equipment (computer, fax, copier, scanner, etc.)

This job description does not necessarily cover every task or duty that might be assigned. Employees may be assigned additional responsibilities, as necessary. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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