Contract Coordinator

About Us:

Tucker Mechanical, Inc., a wholly owned subsidiary of EMCOR Group, Inc., is a full-service mechanical contractor with over 65 years of experience specializing in 24/7/365 HVAC service, power/ industrial piping, commercial/process plumbing, and commercial HVAC systems, as well as computer aided design (CAD) and building information modeling (BIM) technology. We build, renovate, and upgrade, as well as service, maintain, and operate facilities for a full spectrum of clients.

Job Title:   

Contract Service Coordinator

Job Summary:  

Tucker Mechanical, Inc. is looking for a qualified individual to fill the role of Contract Service Coordinator. The Contract Service Coordinator is an integral part of the Service Department. This position will support several divisions within the Service Department, performing a variety of activities through the means of clerical and administrative support of incoming and outgoing contract correspondence. This role will perform and oversee the implementation of all Planned Maintenance Agreements and assist in the processing of contracts during and following the bid process. This position requires someone who is self-directed, the ability to multitask, and detail oriented.

Essential Duties and Responsibilities: 

• Review and process contract turnover documentation for Planned Maintenance Agreements provided by Account Executives and Department Leaders
• Create Planned Maintenance Agreement service and billing schedules within the COINS software database
• Set-up and manage Planned Maintenance contract job files.
• Maintain and update asset data for entire Planned Maintenance Agreement base
• Review Maintenance Agreements Quarterly / Annually to confirm performance, budget constraints and ensure compliance with contractual obligations
• Generate and distribute Planned Maintenance renewal letters and invoices
• Work with the Warehouse Manager to organize and procure monthly filter orders
• Work closely with Service Coordinators and Field Supervisors to ensure the Field Team has been provided with all required documentation
• Learn, utilize and manage customer, subcontractor and vendor management software.
• Prepare and maintain client pre-qualifications.
• Assist Account Executive, Dept Managers and Project Managers with day-to-day job coordination, bid preparation, submittal activity, project file organization, pre-qualification requirements, etc
• Manage and assist the Sales Team with the RFP process of public bid opportunities
• Initiate and coordinate Prevailing Wage/Certified Payroll requirements for projects, as needed
• Coordinate with Risk Management to properly implement client contract review processes
• Assist in the internal process of securing bid bonds, letter of surety, and insurance requirements during the bidding process.
• Assist, as needed with PO entry / reconciliation
• Other related duties as assigned or needed.

Qualifications:  

Candidates must have excellent interpersonal and communication skills, and the ability to manage multiple tasks and deadlines. Previous construction industry experience is preferred. Key competencies are initiative, communication, teamwork, and time management.

Preferred Education and/or Experience:

• 5 years related experience
• High School diploma or GED required
• Knowledge of the HVAC Service/Construction industry and contract documentation.

Computer Skills:

• Must demonstrate proficiency in Microsoft Office applications, (i.e., Outlook, Word, and Excel).
• Proficiency with Adobe or Bluebeam PDF software suite.
• COINS software experience is preferred but not required

Required Attributes:

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity, honesty, professionalism, and commitment to company values
• Must be self-motivated and able to work efficiently in a fast-paced environment
• Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills
• Must have high standards of quality with attention to detail
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers

Language Skills:

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee will frequently use office tools and equipment such as computers, calculators, copy machines etc. The position requires regular mobility within the office. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will regularly work in typical office environment conditions. The noise level in the work environment is usually moderate to loud.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

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