Purchasing Coordinator

Essential Functions / Duties:

• Process and fulfill purchase requisitions by obtaining quotations from suppliers and issuing Purchase Orders and Change Orders to suppliers.
• Compile material quotations for Project Managers for bids and/or purchases.
• Enter and process Purchase Orders for all business units using Southern’s accounting software.
• Purchase material and equipment for Project Managers, Field Supervision, and Site Safety Managers.
• Research, evaluate, and recommend new vendors ensuring they meet Southern safety and insurance requirements.
• Issue Purchase Orders for rental equipment at various jobsites and reconcile related invoice discrepancies.
• Maintain purchase order logs for order tracking and future reference.
• Assist project management team to reconcile Purchase Orders and commitments.
• Negotiate prices, payment terms and pricing agreements with vendors.
• Set up hotel reservations and assist project management team with booking car rentals and flights for Southern employees and clients.
• Assist Project Managers in contacting vendors to spec material from customer drawings. Ensure specifications and related technical data documentation are communicated with suppliers.
• Maintain updated listing of vendor information and complete vendor credit applications as necessary.
• Coordinate with Contract’s Officer to resolve vendor disputes in Purchase Order Terms & Conditions.
• Coordinate with Accounts Payable and project management to reconcile and process invoice discrepancies.
• Protect employee and company data by holding personal information as well as sensitive data in strict confidence.
• Follow company policies and standard operating procedures as they relate to the purchasing process.
• Maintain necessary files and documentation as required for control and audit purposes.
• Contribute to accomplishing both accounting and organization mission by completing related tasks as needed.

Requirements:

• Strong interpersonal skills including written and verbal communication, attention to detail, organization, follow through, and the ability to work well within a team environment.
• Analytical skills to identify and resolve discrepancies.
• Basic clerical skills include data entry, report preparation and electronic file maintenance.
• Computer skills to include MS Word, Excel, Adobe, Outlook, and database management.
• Preference given to applicants with:
  • Experience with construction accounting;
  • Experience with Sage (Timberline) accounting software;
  • Experience with pVault software; and
  • Associate Degree or equivalent.

Working Conditions / Physical Effort:

Conditions include working in office, with occasional entry into shop, busy traffic areas, and warehouses.   Occasional exposure to dirt, dust, grease, oil, vibrations, and adverse weather conditions. Must be able to safely access all areas of property.  Must be able to effectively use any required PPE equipment.
Potential Jobsite Visits.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

 Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

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