What are the responsibilities and job description for the Administrative Assistant position at EMCOR Group, Inc.?
About Us:
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant
The primary function of this role is to provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.
This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, organization, reporting, data management, and customer service.
Essential Duties / Responsibilities:
Include the following. Other duties may be assigned.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Job Title: Administrative Assistant
The primary function of this role is to provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.
This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, organization, reporting, data management, and customer service.
Essential Duties / Responsibilities:
Include the following. Other duties may be assigned.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
- Create and maintain various office records such as work tickets and accrual work sheets for invoices.
- Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.
- Prepare various monthly reports as required such as the branch checkbook log, the petty cash book log, Company credit card receipts and inspection reports to fire officials.
- Track all permits for service jobs, including preparing them for submittal to the appropriate city.
- Order and monitor inventory of office supplies and material/equipment for field personnel.
- Process and create purchase orders.
- Create, update, and distribute various reports including the operations report, manpower report, and backflow report.
- Prepare and send weekly payroll report information.
- Collaborate with the corporate office Safety Department on Tool Box Talks for all field employees – track and collect all needed information to hand over.
- Responsible for CIP and WIP processes.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education / Work Experience:
- High School Diploma or GED is required.
- 3 years of administrative experience is required.
- Construction industry experience is a plus.
- Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
