What are the responsibilities and job description for the Billing Coordinator position at Emcor Inc?
About us : Since 1962, Southern Industrial has helped install and maintain the manufacturing and industrial base that has fueled growth across the Southeast.
We have grown from a Carolinas-based crane and rigging company into the leading provider of rigging services, turn-key industrial construction and plant maintenance services in the Southeast.
As part of EMCOR Group, Southern Industrial's ability to serve our customers is enhanced by EMCOR's financial strength and national presence.
Southern Industrial is looking for a Billing Coordinator to work out of our Raleigh, NC office. This is an in office position.
The Billing Coordinator works within the Corporate Accounting Department and contributes to the management of company resources through preparation of customer invoices for designated customer accounts. The Billing Coordinator works closely with the Project Managers, Billing Supervisors, Billing & Accounts Receivable Manager, and others as needed.
Essential Functions & Duties :
- Prepare customer invoices for medium and large sized projects based on both numerical and contract specific data.
- Deliver final invoices to clients via mail, email, or electronic invoicing systems.
- Provide services to support Billing Supervisors and Project Managers in opening, maintaining, and closing projects within the ERP system consistent with contract terms.
- Communicate with Billing Supervisors as well as Project Management regarding contracts, change orders, and other contract modifications pertinent to project billing.
- Resolve issues when invoices cannot be matched to customer issued purchase orders or contract, escalating to management if necessary.
- Prepare industry standard "AIA Forms" for all necessary progress or percentage-based projects.
- Generate OCCIP / CCIP, Certified Payroll, Lien Releases, Supplier Affidavits etc. as necessary for projects.
- Participate in customer requested audit of project cost entries.
- Work within a team to satisfy customer specific requests.
- Provide daily and / or weekly reporting related to billing status of open contracts for Billing Supervisors and Manager as well as Project Management.
- Maintain historical records and ensuring contract / job files are up to date and complete by scanning, saving, and organizing documents.
- Protect organization's value by keeping information confidential.
- Contribute to accomplishing both accounting and organization mission by completing related tasks as needed.
Qualifications & Skill Requirements :
Experience with Timberline / Sage accounting software
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled
Notice to prospective employees : There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
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