Accounts Payable Specialist

This is an in-person position. Remote work is not available.

Bilingual preferred (Spanish)

Position Overview:

We are currently seeking an Accounts Payable Specialist to join our team. This position requires a proactive team player who will be responsible for ensuring timely and accurate payments by receiving, processing, verifying, and reconciling invoices on a daily basis. The role involves performing general accounting duties according to established procedures and as directed by the Accounting Manager.

Job Responsibilities:

• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Establish and maintain relationships with new and existing vendors.
• Pay vendors by monitoring discount opportunities, preparing checks, and resolving purchase order, invoice, or payment discrepancies.
• Maintain accounting ledgers by verifying and posting account transactions.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Accomplish accounting and organizational missions by completing related results as needed.
• Manage accounts payable using accounting software and other programs (QuickBooks).
• Handle accounts payable for separate entities and vendors.
• Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Process due invoices for payments and ensure timely processing.
• Perform accounting duties such as account maintenance, recording entries, and reconciling books of accounts.
• Protect the organization's value by maintaining confidentiality of information.
• Complete all other duties as assigned by the CFO.

Qualifications:

• 3 years of experience in accounting.
• Competency with QuickBooks, Excel, and other accounting tools.
• Expert-level knowledge of spreadsheets and proficiency in word processing tools for generating and writing reports for record-keeping and presentations.
• Experience with general ledgers is essential.
• Competence in financial and bookkeeping software is necessary.
• Understanding of current accounting trends is a plus.
• Strong data entry skills and comfortable with math and calculations.
• Good listening and communication skills and organization Skills.
• Strong attention to detail.
• Budget creation and finance management experience is desirable.
• Applicants must complete an assessment test as part of the application process.

Additional Information:

We encourage applicants from all backgrounds to apply, including individuals with disabilities and veterans. EMD Sales Inc. participates in E-Verify to confirm the employment eligibility of all new hires.