Portfolio Marketing Manager

RESPONSIBILITIES

• Print & Fulfillment Operations Management: Lead the distribution and lifecycle management of all digital and print promotional materials.
• Material Compliance & Version Control: Oversee the release, updates, and expiry of promotional materials via Veritas (Veeva PromoMats) and other fulfillment services.
• Field Communications: Develop and execute communications to field teams regarding the expiry and retirement of resources.
• Analytics & Optimization: Provide data-driven insights on promotional material performance and utilization to inform strategic decisions on resource retention and retirement.
• Fulfillment Website Management: Optimize the FGS fulfillment website to enhance usability, ensuring compliant PDF downloads, accurate resource descriptions, and up-to-date images.

US Oncology Meeting Planning

• Meeting Strategy & Objectives: Define overall meeting objectives in collaboration with stakeholders and cross-functional teams to drive effective planning.
• Best Practices & Strategic Guidance: Communicate functional best practices and strategic measures to guide stakeholders in executing project plans.
• Project & Team Leadership: Lead planning team meetings, ensuring accountability for roles, responsibilities, and adherence to operational timelines and deliverables.
• Budget Management: Develop and manage complex meeting budgets while ensuring compliance with corporate and departmental financial policies.
• Logistics & Event Coordination: Partner with the Meeting & Events team to communicate and execute logistical requirements.
• Stakeholder & Vendor Collaboration: Build and maintain strong relationships with internal business partners—including Marketing, Training, Medical, Market Access, Finance, Legal, Compliance, Regulatory, and Corporate Communications—as well as external vendors.
• Process Improvement & Compliance: Assist in updating and creating department SOPs and support functional process improvement initiatives to enhance operational efficiency.

Annual Brand Planning:

• Annual Brand Planning Leadership: Oversee the end-to-end project management of the annual brand planning process, ensuring alignment with business objectives and timelines.
• Cross-Functional Collaboration: Partner with marketing, commercial, medical, finance, market access, legal, and other key stakeholders to facilitate planning and execution.
• Project & Timeline Management: Develop and maintain detailed project plans, timelines, and milestones to ensure efficient workflow and timely deliverables.
• Process Optimization: Identify and implement best practices to streamline the brand planning process, improve efficiencies, and enhance cross-functional collaboration.
• Communication & Stakeholder Management: Serve as the central point of contact for updates, progress tracking, and issue resolution related to brand planning activities.

Location: On-site 1 day/week in our Boston Seaport Office, located at 200 Pier 4, Seaport Blvd.

Travel: Position requires domestic travel up to 10% of time

Required qualifications:

• Bachelor's Degree Required
• Minimum of five (5) years’ experience in pharmaceutical or biotech industry with experience in marketing operations and meeting management.
• Proven project and vendor management skills including budget management, planning, prioritization, objective setting, and logistics execution.
• Proven ability to lead and collaborate with cross-functional teams.
• Experience and proficiency in managing multiple projects with diverse internal and external stakeholders.
• Ability to think strategically, work collaboratively, communicate effectively across all functions.
• Ability to develop creative approaches to accomplish work/problem solve.
• Strong organizational and communication skills, both written and verbal.
• Strong attention to detail and the ability to multi-task in fast paced environment.
• Strong interpersonal and influencing skills.
• Positive attitude, energetic and proactive
• Proficiency in MS Teams, Outlook, Word, Excel and PowerPoint and aptitude to learn new software as required. Veeva PromoMats experience preferred.

EMD Serono/Randstad USA is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to his/her Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because he/she made a good faith report of discrimination.