What are the responsibilities and job description for the Executive Assistant position at EMD Serono?
Work Your Magic with us! Start your next chapter and join MilliporeSigma.
Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.
This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.
Your Role:
The Executive Assistant assists the Chief Compliance Officer and Group Head Compliance and Data Privacy Officer in executive administrative matters in a dual Global and North America role, respectively; supports the Chief Compliance Officer and the North America Compliance team in Compliance Program development, implementation, and awareness creation. Duties include but not limited to:
- Closely aligns with the USLT, LE and LE-C Leadership team, Compliance Officers of the North America Compliance Department, the Compliance Officers’ global organization, and the Group Compliance Center of Expertise on the Company Compliance Management System and Data Privacy Management System (CMS and DPMS) application and roll-out
- Collaborates with legal, business, and/or functional colleagues executive administrative matters and relevant compliance strategies and program implementation
- Compliance operational tasks such training related (e.g., recording training in Compliance system, launching training in HR4U), and assistance into Compliance internal investigations (e.g., case management document records upload, etc.)
- Proficiently manage and coordinate executive calendars, ensuring seamless scheduling of meetings, appointments, and events.
- Take full responsibility for organizing travel itineraries, including flights, accommodations, ground transportation, and scheduling meetings or appointments during travel.
- Oversee and track budgets, ensuring alignment with financial constraints and objectives.
Who You Are:
Minimum Qualifications:
- Bachelor’s Degree in any discipline
- 3 years’ Executive Assistant experience
Preferred Qualifications:
- Strong proficiency with Microsoft 365 suite – Word, Excel, PowerPoint, Teams, OneDrive for Business, SharePoint, etc.
- 3 years’ professional experience in Compliance and/or legal in Pharmaceutical or Life Science industry
- Calendar management and scheduling skills
- Travel arrangement experience
- Budget management skills
- Excellent interpersonal and communication skills and training delivery capabilities
- Experience with organizational chart, distribution list, and expense report management
- Fluent in German
- Knowledge in anti-bribery and anti-corruption laws and regulations
- Work cross-functionally and collaboratively across a diverse, highly matrixed organization
- Work independently with attention to detail
What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
Apply now and become a part of our diverse team!
If you would like to know more about what diversity, equity, and inclusion means to us, please visit https://www.emdgroup.com/en/company/press-positions.html
