What are the responsibilities and job description for the Communications Coordinator position at Emdgroup?
Work Location : Boston, Massachusetts
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Shift :
Department : HC-HC-N Country Comms NA
Recruiter : Katherine Nicolosi
This information is for internals only. Please do not share outside of the organization.
Your Role :
In this position, you will partner with and support the US based Communications team across both project management and administrative work. You will play a critical role in ensuring that the team is operating to a high degree of efficiency and quality. Your organizational skills, knowledge of the business, and attention to detail will contribute to your success, the team’s success, and overall business value. You will be working cross functionally within the US and Global Communications team to build and execute across key topics including Finance / budget for the US team, in collaboration with Global team members; content topics including content organization, reviews and approvals; platform management; event support; administrative support; and more. This role will be 50% admin work and 50% project management with 5% travel.
The position is based in our Boston, MA office working a minimum of 3 days on-site at our Boston, MA Seaport office location.
Specific areas of focus include :
- Supporting and partnering on-site with three members of the Global Communications Leadership team : North America Communications, Head of HC Comms, Therapeutic Area Comms
- Serving as a Communications ambassador on-site in the Seaport to support the culture, engagement and energy of our US organization
- Leading US finance processes in an efficient and organized manner : invoices, POs, budget tracking, vendor management; projections; tracking (in collaboration with Global)
- Management of key review platforms : Upload and facilitate material reviews in VERITAS, Sprinklr, support on HC editorial calendar
- Managing external agency access to key platforms, including XUID, Sprinklr, etc.
- Newsletter tool support : drafting messages with provided content and maintaining distribution lists, distribution, proofreading, and content collation of newsletters
- Initiate / manage all sponsorships and donations (new online process coming shortly)
- NA Corp Comms mailbox management : managing meeting invites / calendar holds
- Managing LCD screen updates across company site in US
- Support for company intranet, such as posting articles
- Researching deadlines / submission details for corporate awards
- Event support and logistics on-site
- IT / HR tickets
- Support for onboarding of new employees (IT, office space etc.)
- General Admin Duties including :
Administrative support on-site
Who You Are :
Minimum Qualifications :
Preferred Qualifications :
The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.
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