What are the responsibilities and job description for the Administrative Coordinator position at Emergency Physicians of Tidewater?
Emergency Physicians of Tidewater is seeking our next ADMINISTRATIVE COORDINATOR aka Rock Star to join our team! As the "face" of the EPT corporate office, you can play a critical role in supporting the most awesome group of physicians in Hampton Roads. Your high-visibility position entails:
Responsibilities:
- Answer switchboard and direct incoming calls as appropriate
- Monitor and distribute incoming faxes and physical mail
- Be visible and able to answer the door for visitors
- Manage scheduling of various standing, periodic, and sporadic leadership meetings (Google Calendar oversight)
- Coordinate meals for in-person standing meetings and ad hoc meetings as needed
- Manage office/kitchen supply inventory, including ordering, stocking, management within organizational policies/procedures
- Assist leadership with communication to the Board of Directors and Partners as needed
- Assist with coordination of virtual and on-site meetings with Hospital C-Suites and EPT leadership
- Assist administrative and physician leadership with ad hoc tasks as assigned
- Handle a variety of matters involving contact with various staff, physicians, board members, committees, agencies, and the public in a professional manner
- Prepare various documents and handle confidential matters in accordance with policies and procedures
- Participate in new employee onboarding (setting up employee accounts/benefit selection/enrollment)
- Perform other duties as assigned
Qualifications:
- Associates degree required; Bachelors Degree strongly preferred
- Minimum five years of administrative experience, including two years in a healthcare organization
- Knowledge and proficiency of Google Office Suite (Google Docs, Calendar, Meet, Drive, Sheets, Gmail)
- Experience with HR support functions, UKG payroll/benefits system highly desired
Elements of the right fit:
- Ability to interact well with people - articulately and professionally, in person, on the telephone, and via email
- A natural with time management, multitasking, prioritization
- Interest in long term growth/advancement
- Desire to make a difference, work with a purpose, and have fun doing it!
