Staffing Coordinator

Overview

Be inspired.  Be rewarded. Belong. At Emory Healthcare. 

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be.  We provide: 

• Comprehensive health benefits that start day 1 
• Student Loan Repayment Assistance & Reimbursement Programs 
• Family-focused benefits  
• Wellness incentives 
• Ongoing mentorship, development, and leadership programs  
• And more 

Description

We’re seeking an experienced Staffing Coordinator with experience responsible for being a capable clinician who has acquired broad experience in caring for patients, and has developed a sound understanding about the care of a particular patient population and routinely uses acquired knowledge, theory, research and experience to respond to changes in clinical situations.  This individual will:

• The Staffing Coordinator will ensure the right caregiver is in the right place at the right time and direct communication to the appropriate escalation point.
• The Coordinator(s) ensures that all clinical nursing units are adequately staffed by assigning available staffing resources to all care areas according to patient census and approved staffing guidelines.
• Provides continuous monitoring of staff resources utilizing input from computerized scheduling software, requests from individual units and feedback from Unit Directors, Charge Nurses, and Administrative Supervisors.
• Participates in bed meeting huddles each shift understand staffing needs.
• Prepares, troubleshoots, and resolves daily and future staffing and scheduling matters to maintain staffing guidelines to maximize the delivery of safe, quality care, and to minimize cost of patient care services.
• Plans, organizes, and prioritizes tasks and schedule to meet critical deadlines in a fast-paced environment.
• Demonstrates effective communication skills and the ability to work with others to achieve and support the patient care units/departments.
• Works in collaboration with Unit Directors, Administrative Nursing Supervisors or their designees, and Charge Nurses to maintain the schedule coordination for each unit/department. Preparation and distribution of reports necessary for analysis of productivity, overtime, sick leave, unscheduled call-ins, and low census. Communicates staffing issues to appropriate Leadership. Works with the Nursing Supervisor and or Unit Director/charge nurse to adjust staffing according to pre-determined guidelines.
• Works continuously with available staff to fill open shifts and balance existing work schedules. Receives and logs telephone calls from staff unable to fulfill their staffing commitments. Records and communicates information to appropriate parties in a timely manner.
• Works with available contingency staff and Managers to fill staffing vacancies created. Serves as a super user for scheduling software and assists unit staff as needed with software based issues.
• Assists with orientation of new Scheduling staff members on software. Ensures hospital staff shift assignments are accurately captured in the hospital's staff scheduling system. Utilizes down-time procedures appropriately. Other duties as assigned or needed.

MINIMUM QUALIFICATIONS:

• High school diploma or GED equivalent required.
• College Degree in healthcare or business preferred.
• Experience in a hospital environment and in clinical service support functions required.
• Must have experience with computers with high degree of accuracy.
• Applies effective problem-solving skills Prioritize and multi-task in a fast paced environment and demonstrate a sense of urgency as appropriate.
• Ability to pay attention to details resulting in thorough follow through.
• Two years of staffing experience preferred.

JOIN OUR TEAM TODAY! Emory Healthcare (EHC), part of Emory University (EUV), is the most comprehensive academic health system in Georgia and the first and only in Georgia with a Magnet® designated ambulatory practice. We are made up of 11 hospitals-4 Magnet® designated, the Emory Clinic, and more than 425 provider locations. The Emory Healthcare Network, established in 2011, is the largest clinically integrated network in Georgia, with more than 3,450 physicians concentrating in 70 different subspecialties. 

Additional Details

Supporting a diverse, equitable and inclusive culture.  Emory Healthcare (EHC) is dedicated to providing equal opportunities and access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression and/or veteran's status. EHC does not discriminate on the basis of any factor stated above or prohibited under applicable law. EHC respects, values, and celebrates the unique perspectives and backgrounds of all individuals. EHC aspires to create an environment of collaboration and true belonging for all our patients and team members.  Emory Healthcare (EHC) is committed to achieving a diverse workforce through equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. 

ACCOMODATIONS: EHC will provide reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Office of Diversity, Equity, and Inclusion.”  

PHYSICAL REQUIREMENTS: (Medium-Heavy) 36-75 lbs, 0-33% of the work day (occasionally); 20-35 lbs, 34-66% of the workday; (frequently); 10-20 lbs, 67-100% of the workday (constantly); Lifting 75 lbs max; Carrying of objects up to 35 lbs; Occasional to frequent standing & walking; Occasional sitting; Close eye work (computers, typing, reading, writing); Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure; Bio-hazardous waste Chemicals/gases/fumes/vapors; Communicable diseases; Electrical shock; Floor Surfaces; Hot/Cold Temperatures; Indoor/Outdoor conditions; Latex; Lighting; Patient care/handling injuries; Radiation; Shift work; Travel may be required; Use of personal protective equipment, including respirators; environmental conditions may vary depending on assigned work area and work tasks.