What are the responsibilities and job description for the Administrator - Division of Endocrinology, Metabolism, & Lipids (Department of Medicine) position at Emory University?
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Reporting to the Director of the Division of Endocrinology, Metabolism, & Lipids, the Department of Medicine Executive Administrator for Clinical Affairs, and the Department of Medicine Executive Administrator for Academic Affairs, the Administrator provides overall administrative direction for the academic, clinical, research, education, and financial activities within the Division of Endocrinology, Metabolism, & Lipids. This key leader ensures the administrative and financial stability of the Division. He/she works closely with the Division Director to develop comprehensive budgets for the Division’s University and Emory Healthcare enterprises, and he/she directs financial planning and analysis, faculty salary planning, faculty clinical deployment, human resources management, research and office space management, purchasing activities, and capital equipment procurement. This individual partners with the University’s research administrative shared services to manage a large and complex grant portfolio and negotiate new and renewal grants and contracts. He/she develops long-term and short-term strategic goals and objectives for the Division. He/she addresses human resources issues and is accountable for effectively managing employee performance and providing feedback on an ongoing basis. This individual serves as the primary administrative liaison for the Division with the Department of Medicine, School of Medicine, Emory Healthcare, Emory Medical Care Foundation, Grady Hospital, Veterans Administration Medical Center and other affiliates.
KEY RESPONSIBILITIES:
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.
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Description:
The Division of Endocrinology, Metabolism, & Lipids, within the Department of Medicine at Emory University, has over 45 academic faculty members and 50 non-faculty staff. Our faculty are leaders in clinical care, basic and translational research, and education. The clinical practice that stretches across Emory Healthcare, Grady Health System, and the Atlanta VA Health System, and sees over 60,000 annual patient encounters. The Division is dedicated to the academic missions, with a fellowship program (7 fellows) that trains the next generation of physicians and researchers, and a research program comprised of nationally recognized faculty that is focused on diabetes, lipids, nutrition, microbiome, and bone biology and osteoporosis. The Division research portfolio totals greater than $8 million.
Reporting to the Director of the Division of Endocrinology, Metabolism, & Lipids, the Department of Medicine Executive Administrator for Clinical Affairs, and the Department of Medicine Executive Administrator for Academic Affairs, the Administrator provides overall administrative direction for the academic, clinical, research, education, and financial activities within the Division of Endocrinology, Metabolism, & Lipids. This key leader ensures the administrative and financial stability of the Division. He/she works closely with the Division Director to develop comprehensive budgets for the Division’s University and Emory Healthcare enterprises, and he/she directs financial planning and analysis, faculty salary planning, faculty clinical deployment, human resources management, research and office space management, purchasing activities, and capital equipment procurement. This individual partners with the University’s research administrative shared services to manage a large and complex grant portfolio and negotiate new and renewal grants and contracts. He/she develops long-term and short-term strategic goals and objectives for the Division. He/she addresses human resources issues and is accountable for effectively managing employee performance and providing feedback on an ongoing basis. This individual serves as the primary administrative liaison for the Division with the Department of Medicine, School of Medicine, Emory Healthcare, Emory Medical Care Foundation, Grady Hospital, Veterans Administration Medical Center and other affiliates.
KEY RESPONSIBILITIES:
- Plans, coordinates, and is responsible for major administrative and clinical activities including grants and contracts, budget planning, financial analysis, data processing operations, and human resources management for at least one department or major division with multiple locations and at least one health system partner (Ex. Emory Healthcare).
- Serves as an autonomous leader with departmental decision-making authority, including overall budget development and leadership presentation and responsibility, including grant funding.
- Works with departmental leadership to develop, administer and monitor the capital equipment, operations, and personnel budgets.
- Develops plans to ensure that generated clinical revenues increase each year while limiting expenses.
- Works with Department Chair to establish goals and objectives for the department(s); monitors progress towards their achievement.
- Develops and implements various clinical and administrative programs to enhance employees' skills and to improve the effectiveness of existing clinical services.
- Develops new programs to ensure the growth of the department and to meet the changing demands for new services.
- Acts as a liaison between management and other schools/departments concerning clinical activities and issues.
- Ensures required record-keeping is maintained.
- Develops and implements formal training and development programs for staff.
- Performs related responsibilities as required.
Note: Administrators within the Basic Sciences oversee at least two Basic Science Departments with associated employee supervision. Basic Science Administrators may have responsibility for multiple locations and/or School of Medicine academic affiliations (e.g. Georgia Tech).
MINIMUM QUALIFICATIONS:
MINIMUM QUALIFICATIONS:
- Master's degree, preferably in business, finance, or related science field, and seven years of professional business or management experience which includes experience in a clinical or healthcare environment, OR an equivalent combination of experience, education, and training.
- Previous supervisory experience.
PREFERRED QUALIFICATIONS:
- Experience in an academic medical center setting with matrixed reporting relationships, shared services models, and research administration is highly preferred.
- Excellent verbal and written communications skills and strong interpersonal skills are required.
- Proven capacity to generate, revise and monitor budgets is also required.
- Attention to detail and strong computer software skills, including in depth knowledge of Excel advanced functions are necessary to develop and present critical, confidential information.
- Bring exceptional integrity, intelligence, maturity, and successful experience navigating complex organizational settings.
- Ability to work independently in a fast-paced environment, make sound judgments, handle confidential information, and be a creative, energetic problem solver.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
Additional Details:
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.
