What are the responsibilities and job description for the The Carter Center: Events Coordinator position at Emory University?
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Description
The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health.
The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center.
SUMMARY:
The Events Coordinator will provide logistical support to both internal and outside clients in planning and implementing meetings, larger conferences, receptions, dinners, weddings, and other events in The Carter Center facilities, which involve evening and weekend work. While managing an event, the incumbent will supervise other staff, interns, and volunteers, as well as contract vendors. Works closely with clients to ensure expectations are met to create a memorable event. This position will report to the Events Manager, Conferences.
FORMAL JOB DESCRIPTION:
- Coordinates the logistics necessary to plan and execute conferences, meetings, and various types of special events for a school, department, or division.
- Interfaces with clients to plan events, and oversees their implementation.
- May conduct pre-event site/venue tours with potential clients.
- Recommends appropriate venue options based on the scope and specifications of the event.
- Liaises with catering vendors, staging staff, and other parties participating in producing the event.
- Oversees domestic and/or international travel arrangements for event attendees.
- Acts as a primary day-of-event representative to the client before, during, and after event.
- Tracks and monitors event expenses; may oversee event billing and payment processes.
- Performs other related responsibilities as required.
MINIMUM QUALIFICATIONS:
- A high school diploma and four years of experience in planning, coordinating and conducting special events, or a Bachelor's degree or an equivalent combination of education, training and experience.
PREFERRED QUALIFICATIONS:
- Highly skilled in project management; a knack for problem-solving; strong customer service orientation and focus; ability to adapt in a diverse and dynamic environment with changing requirements and priorities.
- Excellent organizational, interpersonal and communication skills.
- Detail-oriented and passionate about creating memorable events.
- Proficient with Microsoft Office Suite or related software.
Applicants must be currently authorized to work in the United States for any employer.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee.
Emory Supports a Diverse and Inclusive Culture
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.
