Special Events Coordinator

Key Responsibilities:

• Collaborate with the Director of Corporate Philanthropy to plan and manage EPIC special events and fundraising initiatives.
• Develop an annual plan for special events, seeking approval from the Director of Corporate Philanthropy.
• Cultivate relationships within the LGBT community to identify prospects for sponsorships, major gifts, and planned giving.
• Partner with the Director of Philanthropy and Director of Planned Giving to create and implement fundraising strategies.
• Work with Foundation, marketing, and EPIC teams to design targeted direct mail campaigns.
• Establish systems for ongoing monitoring, evaluation, and reporting of special events, including tracking results and trends.
• Recruit, train, and manage special events volunteers, ensuring a positive and productive volunteer experience.
• Act as a liaison for volunteers during events, ensuring proper screening, assignment, and supervision of volunteer positions.
• Track and report volunteer hours using Raiser’s Edge database.
• Maintain regular communication with volunteers, providing updates through meetings, agency publications, and emails.
• Assist with public relations and community outreach as needed.
• Ensure compliance with event policies and participate in public relations efforts.
• Maintain accurate event records in Raiser’s Edge and perform other duties as assigned.

Qualifications/Requirements:

• Education and Experience: Bachelor’s degree (B.A.) from a four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience.
• Knowledge: Familiarity with HIV services and support systems preferred.
• Special Events Experience: At least 2 years of experience in special event management, with a focus on leadership and event execution.
• Volunteer Supervision: Experience in managing or supervising volunteers preferred.
• Skills: Strong administrative, organizational, and computer skills. Experience with Raiser’s Edge is a plus.
• Teamwork: Must thrive in a team-oriented environment and be adaptable to diverse roles and responsibilities.
• Transportation: Reliable transportation is required for event-related tasks. Must be able to provide proof of automobile insurance, a copy of which will be placed in the employee file.
• Physical Requirements: Ability to stand for extended periods of time during events.

Organizational Support Responsibilities:

• Demonstrate professional accountability and advocate for positive change.
• Display exceptional customer service and communication skills.
• Participate in continuous performance improvement efforts.
• Manage resources effectively and help improve operational efficiency.