Purchasing Clerk

BECOME OUR BEST INGREDIENT...

Bring your talent to the mix at Empire Merchants, a world-class distributor of fine wines and spirits. Quality people are our best ingredient for success in this thriving, established industry. We are currently seeking exceptional people looking to grow their careers at a premier Distributor of Choice that serves more than 10,000 NY Metro area restaurants, hotels, clubs and retail outlets. In return, Empire Merchants can offer you the perfect combination of competitive benefits and compensation, superior industry training on all levels along in a fun, high-energy environment. Want to look forward to Mondays?

POSITION SUMMARY

The Purchasing Clerk is responsible for coordinating the purchase of products with our Wine & Spirit supplier partners. The position is responsible for handling administrative duties relating to purchases, including but not limited to: product transfers, tracking of orders, supply, logistics, freight coordination.

This is on site position in our Brooklyn, NY office.

The disposition of clerical tasks as required by the day-to-day operation of the department.

ESSENTIAL POSITION RESULTS

• Collect and distribute daily receiving paperwork
• Process co-pack items upon request
• Create pickup orders from locally sourced warehouses
• Prepare pier pickup paperwork for drivers and communicate with Customs broker for freight and Customs releases;
• Check pier availability, guarantee demurrage charges, confirm delivery orders
• Create container ETA reports; book appointments for pickups and empties
• Research Purchase order numbers for TRAC invoices'
• Purchase order numbers for freight invoices;
• Research Trailer Interchange Reports (TIR) for freight invoices;
• Update weekly container log for purchasing agents;
• Prepare monthly NJ Fuel Tax and chassis usage reports;
• Schedule vendor transfers and process paperwork;
• Consolidate and schedule boxcar deliveries; book appointments/create delivery orders
• Book outside carriers for pier pickups;
• Order office supplies and monitor copy machines
• Organizes transportation documents and files for retention;
• Provides information by answering questions and requests;
• Prepares reports by collecting, analyzing and summarizing information;
• Resolves discrepancies by collecting and analyzing information;
• Maintains historical records by filing documents;
• Documents actions by completing production and quality logs;
• Contributes to team effort by accomplishing related results as needed.

SUPERVISORY RESPONSIBILITIES

• This position has no direct supervisory responsibilities.

IV. MINIMUM QUALIFICATIONS

EDUCATION:

• High school graduate; Associate degree preferred

EXPERIENCE:

• Two or more years Wine and Spirits industry experience preferred, or

• Two or more years Logistics/Supply Chain industry experience

SKILLS:

• Problem solving

• Interpersonal

• Computer proficiency

• Organizational

• Verbal communications

• Written communications

COMPENSATION & BENEFITS

Benefits offered for this role include:

• 16 Observed Holidays, Health and Welfare Plan (medical, dental, vision, disability coverage, life insurance via Union benefits), 401K plan, parental leave, PTO, vacation accrual, Pre-Tax Transit Commuter Program, and more.
• Salary Range: $45,000-$50,000
• The range is an estimate for this position. The company will evaluate a specific candidate's education, skills and experience when making an offer.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include Close vision and Ability to adjust focus.

WORKING CONDITIONS AND ENVIRONMENT

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to a normal business office environment

Empire Merchants Metro LLC is a leading distributor of spirits and fine wines. We are the critical link between the companies that produce alcoholic beverages and the retail outlets where they are sold, or the restaurants and pubs where they are consumed.

We are seeking motivated people to join our team in a variety of functions, including education and training, finance, marketing, logistics and operations, delivery, and customer service.

EEO Policy Statement

Empire Merchants Metro is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. Empire Merchants Metro will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. EEOC’s EEO is the Law poster: http://www1.eeoc.gov/employers/poster.cfm

Empire Metro's Equal Opportunity Policy can be found here