SUNY OLIS Associate Director for Licensing and Business Operations

Location: All Locations, United States Category: Professional Posted On: Thu Dec 19 2024 Job Description:

The Associate Director for Licensing and Business Operations reports to the Assistant Provost for Library and Information Services and will provide leadership for all licensing and business operations for the SUNY-wide Office of Library and Information Services (OLIS). The Associate Director will work with the OLIS leadership and staff to develop, implement, and manage business operations including procurement, licensing, contracts, budgeting, and billing for university-wide library services and platforms. The Associate Director will also work closely with the SUNY Business Office to ensure alignment of OLIS business operations with SUNY and NYS financial policies and regulations, spearheading projects and proposals related to library subscriptions, library technology, affordable learning resources, and fee-based extended services.

Responsibilities

• Work with the DIAS Business Manager and OLIS Leadership team to establish the OLIS annual Budget and financial plan, including plans for designated state funds, campus direct charge revenue, and all OLIS and OER Services expenditures.
• Develop, implement, and monitor project plans for SUNY OLIS and OER Services procurements, contracts, licenses, and programs in alignment with the SUNY Business Office procedures and related offices within SUNY System Administration.
• Establish mechanisms for proactively monitoring the status of contracts and planning for contract renewals or extensions.
• Work with the DIAS Business Manager to ensure participating institution agreements are in place for all OLIS and OER services.
• Work with the DIAS Business Manager to prepare the annual direct charges and monitor/track the status of collections of campus revenue.
• Serve as the lead for any OLIS-related RFIs or RFPs, working with OLIS staff to create documents and other information related to procurements such as requests for proposals, requests for quotes, requests for information, invitations for bids, draft agreements, justifications, assessment documents (e.g., ROI reports), cost-sharing models, and other forms and documents.
• Contribute to the OLIS and OER Services strategic plans and provide leadership for initiatives related to licensing of scholarly content, technology agreements, services, or other areas related to business operations.
• Work with the SUNY Business Office on the disbursement of funds related to the OER Impact Grant program.
• Coordinate with the SUNY Research Foundation to administer funds received from any external grants in alignment with the Research Foundation and funding agency policies and procedures.
• Develop presentations and other information resources to communicate available licenses, cost structures, and programs to SUNY System and campus stakeholders.
• Develop presentations, memos, and other information to communicate available licenses, cost structures, and programs to SUNY System and campus stakeholders.
  
  

Job Requirements

Required Qualifications:

• Bachelor's degree from a regionally accredited US university or comparable non-US university.
• At least 5 years of experience managing complex financial operations with both revenue and expenditures.
• Experience leading cross-unit projects.
• Experience preparing budgets and YTD status reports, establishing pricing models for services, and working on or leading requests for proposals (RFPs).
• Experience with Business Intelligence tools, including generating queries and creating reports.
• Ability to create presentations and informational documents in various forms to communicate complex financial data to a wide range of audiences.
• Demonstrated experience with project management for complex projects involving multiple departments and cross-functional teams.
• Strong organizational and problem-solving skills.
• Demonstrated ability to work collaboratively in a distributed team environment and successfully manage multiple projects and priorities.
• Demonstrated knowledge or experience with project management methods.
• Prior supervising experience.
• Excellent oral, written, and interpersonal communication skills, including the ability to explain technical concepts in non-technical terms.
• Proficiency with Excel, including pivot tables, and PowerPoint.
• Excellent customer service and support oriented-approaches to interaction.
• Works well in a positive, high-energy team environment.
  
  

Preferred Qualifications

• MBA or MLIS Degree from a regionally accredited US university or comparable non-US university.
• Project Management certification such as CAPM or PMP.
• 5-7 years of experience working in a relevant area with library procurement and licensing, such as business management, procurement, library resource management, etc.
• Experience with business operations, licensing, or procurement in a higher education setting, preferably in areas related to Library operations.
  
  

Special Information

• SUNY Empire provides employees with robust remote and flexible work options to meet the needs of students, faculty, and staff in a dispersed work environment.
• Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.
  
  

Additional Information

Rank/Salary: Staff Associate, SL4 / $90,000 - 100,000, dependent upon experience and qualifications.

We are pleased to offer our employees an excellent benefit package which includes NYS health insurance, free dental and vision, competitive retirement options, and generous vacation, sick and holiday accruals; and a strong emphasis on work-life balance. We also offer professional-development activities for professionals and support staff.

SUNY Empire is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University. SUNY Empire is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

SUNY Empire provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources at (518) 587-2100 ext. 2240.

In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (518) 587-2100, ext. 2800. It can also be viewed online at our Safety and Security website: www.sunyempire.edu/safety-security/.