* Applicants MUST submit a cover letter with resume to be considered. 

* This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.

* Minorities, women, and individuals with disabilities are encouraged to apply. Please contact 

Human Resources if you require an accommodation.

BASIC FUNCTION:  

Assist the Corporate Secretary with respect to all aspects of Directors’ meetings for ESD and certain of its subsidiaries and/or affiliated entities such as the New York Job Development Authority. Coordinate with Department Heads and staff of all Departments concerning presentation of projects to Directors.

WORK PERFORMED:

• Establish and maintain annual schedules of all board meetings.
• Coordinate the preparation of all materials for timely submission to Directors.
• Ensure review and approval by all relevant Departments for legal sufficiency and editorial clarity.
• Distribute and ensure posting of Directors’ materials.
• Draft materials and resolutions relating to certain corporate and/or administrative matters for submission to and approval by Directors.
• Maintain Corporate records.
• Assist the Compliance Officer with compliance items involving Directors.
• Provide reference/research information from corporate records for staff or outside inquiries.
• Schedule Directors’ meetings for ESD and named subsidiaries/affiliates, and schedule Board Prep meetings and all committee meetings.
• Review Omnibus Certificate and other ESD bond sale-related documentation for accuracy and provide numerous exhibits to Omnibus Certificate from ESD’s Corporate records.
• Review and approve ESD Directors’ expense disbursements.
• Ensure posting of all public notices for Board meetings, public hearings, and other legally required postings and/or notices.
• Other tasks as necessary to support the work of the Corporate Secretary and Legal Department.

MINIMUM REQUIREMENTS:

Education Level required: B.A. or B.S. or equivalent.

Relevant experience required: Minimum of five years in a comparable and comparably responsible position. 

Knowledge required: Excellent verbal and written skills are required as are superior organizational abilities. Ability to work collegially and effectively in a team setting. Must have excellent capability to multi-task and perform responsibilities with tight deadlines while maintaining attention to detail. Experience with working with corporate boards and/or state or city government preferred. In-person presence required a minimum of 50%, or as needed at the discretion of the General Counsel.

APPROXIMATE HIRING SALARY: $95,000 to $98,000 (w/ comprehensive benefits package)

INQUIRE

Valeria De Jesus – HR Generalist

External Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser:  https://bit.ly/3APr8cp 

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY