IT Contracts/Procurement Manager

*Applicants MUST submit a cover letter with resume to be considered.

*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.

*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:

Manage the procurement of goods and services related to ESD’s Information Technology Division to ensure compliance with Public Authorities Law, NYS Finance Law, NYS Tax Laws and ESD Procurement Guidelines, as well as procurement of other goods and services.

WORK PERFORMED:

• Draft Request for Qualification’s (RFQ), Mini-Solicitation, Procurement Opportunity Advertisements approval requests, Contract Reporter exemption requests and Directors’ materials related to the ESD Information Technology goods and services.
• Prepares commitment request/contract packages for the ESD Information Technology goods and services to ensure compliance with ESD’s Procurement Policy.
• Prepares requisition request packages for ESD Information Technology goods and services to ensure compliance with ESD’s Procurement Policy.
• Forwards all competitive solicitation advertisements, RFP’s, RFQ’s, Procurement Opportunity Advertisements, Contract Reporter Exemptions for to ESD Information Technology good and services to the Procurement Director to ensure compliance with Public Authorities Law, NYS Finance Law, NYS Tax Laws and ESD Procurement Guidelines.
• Maintains procurement record for solicitations for ESD Information Technology goods and services.
• Track options and/or renewal dates for ongoing services and maintenance agreements for ESD Information Technology goods and services.
• Participate in IT Department team meetings, when appropriate, to plan ahead for new requirements. 
• Assist Procurement Director with managing and documenting bid opening process for ESD Information Technology goods and services.
• Completes various miscellaneous procurement related projects as VP Contract Administration or Supervisor may direct. 

MINIMUM REQUIREMENTS:

Minimum Requirements:  Bachelor’s degree. Associate degree with four years experience may substitute.

Experience Required:  Two years of relevant experience in contracts, audits and database creation. 

Knowledge required: Strong interpersonal and communication skills. Procurement rules and regulations. Knowledge of commonly used contracting methods and contract types. Knowledge of ESD internal cost and price analysis techniques. Familiarity with ESD business practices helpful.