What are the responsibilities and job description for the Police Records Supervisor position at Employer City of Redlands?
Description
$7,500 HIRING INCENTIVE
PAYMENT SCHEDULE
$3,000 paid at the time of hire
$3,000 at successful completion of probation
$1,500 at end of two years of employment
Under direction, supervises and coordinates the records activities of the Police Department; serves as administrative support to all department members; produces monthly statistical reports for local, State, and Federal agencies. Exercises direct supervision over clerical staff.
Examples of Duties
Examples of duties may include, but are not limited to, the following:
- Assists department personnel and the public in researching information and approving the release of information, pursuant to departmental policy, State, and Federal laws;
- Supervises, trains, assigns, and evaluates the work of assigned staff;
- Processes, types, and files a wide variety of confidential criminal and administrative reports;
- Produces weekly and monthly statistical reports for local, State, and Federal agencies;
- Purges arrest and crime reports as prescribed by law;
- Processes subpoenas for records and court orders;
- Seals juvenile records by court order;
- Enters, modifies, and retrieves data from crime reports into both an in-house and the State computer systems;
- Orders and maintains office supplies for the department;
- Processes cash bail and bail bonds for arrestees and the courts;
- Balances and deposits all cash intake;
- Performs matron duties;
- Processes registrants for the Department of Justice;
- Completes monthly validation lists for the Department of Justice regarding CLETS entries and inquiries;
- Serves as CLETS coordinator;
- Transcribes 911 and evidence tapes for court trials; and
- Performs related duties and responsibilities as assigned.
Qualifications
Experience:
- Four years of increasingly responsible police records management experience.
Education:
- Equivalent to a high school diploma.
Licenses and Certificates:
- Possession of, or ability to obtain, a CLETS Trainer's Certificate issued by the Department of Justice within 9 months of appointment.
Special Requirements:
Essential functions and duties require the following physical abilities and work environment:
- Ability to work in a standard office environment; ability to travel to different sites and locations.
- Regularly required to talk or hear. Required to sit, stand, and walk; use hands to finger, handle or feel; and reach with hands and arms.
- Occasionally required to climb or balance; and stoop, kneel, crouch or crawl.
- The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Supplemental Information
IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS
Interviews expected to take place on 04/03/2025
Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.
Employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate “See Resume”.
Proof of education such as, but not limited to, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.
The following documents are required for this position:
1. Proof of a CLETS Trainer's Certificate issued by the Department of Justice, if applicable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.
Failure to provide all required documents will result in elimination from the selection process.
Please note, the City of Redlands’ preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.
The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification). The City of Redlands utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.
For questions regarding this recruitment, please contact Julie Maher at jmaher@cityofredlands.org.
Benefits associated with this position include:
- Medical Insurance – City pays premium of $800 up to $2,100 p/mo for employees and eligible dependents depending upon coverage level
- Dental Insurance – City pays monthly premium for employees and eligible dependents; 2 plans
- Vision Reimbursement – up to $300 per year
- Life Insurance - $25,000
- Accidental Death & Dismemberment - $25,000
- Public Employees Retirement System (PERS)
- The City participates in Social Security
- Vacation Leave – 80 hours accrued in first year
- Sick Leave – 96 hours annually
- Clothing or Uniform allowance depending upon position
- City contribution to a 401(a) plan $870 or $1560 per year depending upon assignment
- 14 paid holidays
- Credit Union
- Employee Assistance Program
- Tuition Reimbursement for job related courses
- Public Employees Retirement System (PERS) – 2% @ 55 for employees who are considered a "classic" member of Cal PERS or a current member of another California public retirement system who is hired on or after January 1, 2013;
- Public Employees Retirement System (PERS) – 2% @ 62 for an employee who becomes a "new" member of Cal PERS for the first time on or after January 1, 2013 (and who was not a member of another California public retirement system prior to that date.)
Salary : $870 - $1,560
