What are the responsibilities and job description for the Admintrative Assistant with QuickBooks position at Employer Hauppauge NY?
Job Opportunity: Admin Assistant/Data Entry (Full-Time)
Location: Southampton, NY
Salary: $20-$22/hour
Hours: Full-Time, 40 hours/week (Monday-Friday, 8:00 AM - 5:00 PM) - Flexible start time based on need
Join Our Growing Team!
We are looking for a highly organized and detail-oriented Admin Assistant/Data Entry professional to support our team in Southampton, NY. If you're someone who thrives in a fast-paced environment, enjoys administrative tasks, and has a strong attention to detail, we want to hear from you!
Key Responsibilities:
Data Entry:
- Enter timesheet information for crew members into spreadsheets.
- Input data for NYS highway use tax reports.
- Record job task details, including addresses and services provided.
QuickBooks:
- Data entry related to QuickBooks (training provided). Account Manager Support:
- Provide administrative support to Account Managers.
- Make phone calls on behalf of Account Managers as needed.
Office Administration:
- Order office supplies and manage inventory.
- Handle incoming calls and inquiries.
- Assist with light HR-related tasks like onboarding paperwork.
Software & Technology:
- Use Aspire software (training provided).
- Proficient with general office software and willingness to learn new tools.
Qualifications:
Strong attention to detail and accuracy
Ability to manage multiple tasks and prioritize effectively
Experience with data entry (QuickBooks experience a plus)
Comfortable with office software and open to learning Aspire software
Bilingual skills are a plus (not required)
Strong verbal and written communication skills
Ability to work independently and as part of a team
Why Work with Us?
Growth Opportunities: We promote from within and provide opportunities for career advancement.
Comprehensive Benefits Package:
- Health insurance with 40% company contribution
- 2% profit sharing
- 401k with 5% company match
- Generous Paid Time Off (PTO) - 7 days in your first year!
- Paid company holidays, including paid time off from December 24th to January 1st!
Work-Life Balance: Enjoy flexible hours and ample time off to recharge.
Job Type: Full-time
Pay: $20.00 - $26.00 per hour
Benefits:
- Dental insurance
- Health insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Southampton, NY 11968 (Required)
Ability to Relocate:
- Southampton, NY 11968: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $22