Executive Assistant + Office Manager (Half-Time)

Job Description

Job Description

Founded in 2020 and based in Silicon Valley, Empo Health is a seed-funded, VC-backed, and NSF-supported startup developing revolutionary in-home health monitoring products. We’re looking for an experienced, organized, and proactive Executive Assistant Office Manager to help keep our team and space operating efficiently.

Empo Health’s first product, the Empo Footprint, is an in-home foot-scanning scale that helps doctors and patients monitor for early signs of diabetic foot ulcers, and the team is hard at work preparing the world-class device and associated Empo Remote Health Link service for launch in the next few months. By identifying risks before they escalate, our technology aims to assist clinicians with preventing amputations and saving lives. Your work will directly contribute to detecting the diabetic foot ulcers that impact millions of at-risk patients.

As a critical member of our small, fast-paced team, you will work closely with the founders and other early team members. You should be comfortable both following explicit instructions and breaking down high-level directives into actionable tasks. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and has excellent organizational skills.

If you’re passionate about remote care and helping prevent the worst outcomes for diabetic patients, then we’d love to hear from you!

The Job

This is a half-time position with the following responsibilities :

Availability : Monday-Friday from 9am - 1pm PT

Location : On-site at Empo’s San Bruno HQ at least two days per week; remote otherwise

Provide administrative support to founders and team members

Communicate with external bookkeeping teams, vendors, contractors, and agencies

Organize internal events, meetings, and team gatherings.

Assist with onboarding new employees

Manage bookkeeping tasks, reimbursements, invoices, and office expenses as needed

Maintain an organized and efficient office environment, ensuring supplies, equipment, and common areas are well-stocked and functional

Manage shipping and receiving

Proactively suggest new ideas and processes to improve team operations

You might be a good fit if you

Have 5 years of experience in administrative support, executive assistance, and / or office management

Are highly organized with strong attention to detail

Have strong proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar, etc.) and Slack

Are proactive, adaptable, and able to prioritize tasks independently.

Have experience handling highly-confidential information with care and discretion

Can quickly context-switch between communications, routine tasks, and high-level goals

Even better if you

Have experience working with medical technology startups

Have familiarity with early-stage startup operations

Would like to work in the office 3-5 days per week

What We Offer

Flexible hybrid work schedule (must be in the office at least twice per week)

Competitive hourly rate based on experience

Equity incentive options

Opportunity to be part of a mission-driven team making a tangible impact on patient outcomes

Important Note

Promoting diversity of backgrounds is extremely important at Empo Health. Although we do our best to list everything we are looking for in a candidate, we may be missing skills and / or attributes that could make you a great fit for the role. If you think you might fit this role but don’t perfectly match the description above, then please still apply! We would hate for both of us to miss out on a great opportunity.