What are the responsibilities and job description for the Accounts Payable Coordinator position at Empower Rental Group?
Empower Rental Group is hiring an Accounts Payable Coordinator in Franklin, TN!
Empower Rental Group is a family of local equipment rental providers across the Southeastern US. We began with 3 locations in 2021 with the goal of being the difference in the equipment rental industry by doing everything differently. We now have over 36 locations (crazy right?) and we are adding an Accounts Payable Coordinator to our team at the Support Center in Franklin, TN!
Company Benefits
The Accounts Payable Coordinator is responsible for overseeing the accounts payable department processes to ensure that monthly invoicing, preparation of vendor invoices for payment, communication with vendors regarding invoices and reconciliation of statements are completed in a timely manner for all Empower Rental Group operations. Duties include keeping track of sales tax owed to the states, ensuring W-9’s are obtained for all vendors, and managing the year-end 1099 process. Uses an electronic invoice system for invoice capture, approval, and electronic storage. This position requires a large degree of attention to detail, sales and used tax knowledge, problem resolution, and proficiency in Microsoft Office Excel skills.
Responsibilities Include, But Are Not Limited To
Empower Rental Group is a family of local equipment rental providers across the Southeastern US. We began with 3 locations in 2021 with the goal of being the difference in the equipment rental industry by doing everything differently. We now have over 36 locations (crazy right?) and we are adding an Accounts Payable Coordinator to our team at the Support Center in Franklin, TN!
Company Benefits
- 401(k)
- 401(k) matching
- Free Employee Medical Insurance
- Health Insurance
- Dental Insurance
- Health Savings Account
- Vision insurance
- Employer-paid life insurance
- Employee Assistance Program
- Employer paid STD and LTD Disability benefits
- Paid Parental leave
- Paid time off
- Referral program
- Retirement plan
- Employee Sharing Program
The Accounts Payable Coordinator is responsible for overseeing the accounts payable department processes to ensure that monthly invoicing, preparation of vendor invoices for payment, communication with vendors regarding invoices and reconciliation of statements are completed in a timely manner for all Empower Rental Group operations. Duties include keeping track of sales tax owed to the states, ensuring W-9’s are obtained for all vendors, and managing the year-end 1099 process. Uses an electronic invoice system for invoice capture, approval, and electronic storage. This position requires a large degree of attention to detail, sales and used tax knowledge, problem resolution, and proficiency in Microsoft Office Excel skills.
Responsibilities Include, But Are Not Limited To
- Audit Incoming vendor invoices and match with the appropriate purchase order and/or receiving documents reconciling any missing data or forms.
- Input invoices into the Accounts Payable module for processing.
- Reconcile vendor statements as needed and outstanding invoices/credits and request missing documents from vendors, when necessary, request a check from vendors for credits on the vendors’ account.
- Communicate with the Accounts Payable Manager on questions or problems.
- Assist accounts payable manager with preparing the weekly Rentalman check runs as needed.
- Assist with reconciling the monthly aging reports
- Reconcile outstanding purchase orders.
- Responsible for managing the AP email box daily (closing out non-invoice-related junk email)
- Correspond with vendors' inquiries to prevent escalations in a timely manner.
- Research and resolve discrepancies in payments and vendor billings.
- Assist with training team members as needed.
- Follow and applies Accounts Payable Policy and procedures.
- Assist with AP monthly close activities as required.
- Provide Customer Service phones/email
- Performing administrative duties as needed, including filing of paid invoices
- Other Duties as assigned by Accounts payable Manager.
- Maintains a safe work environment.
- Demonstrates behaviors aligned with Company’s Core Values at all times.
- Continuous Improvement
- Assists in driving a continuous improvement strategy within the business to result in ongoing incremental gains in quality and efficiency.
- Performs other related duties as assigned.
- Working Knowledge of Accounts Payable processing including understanding of the effects of AP to General Ledger postings.
- Professional Communications skills
- Requires Sales and Used tax Knowledge.
- Problem resolution and prioritization skills a must.
- Must be proficient in Microsoft Office applications and have strong computer knowledge in a Windows environment including Excel, Word, and Outlook.
- Excellent interpersonal and organizational skills.
- BS in Accounting or equivalent preferred, but not required
- Must have at least 5 years of accounts payable experience
