Office Administrator

We are seeking a highly organized and proactive Office Administrator to support our leadership team and enhance office operations, HR initiatives, and business development efforts. This role requires excellent multitasking skills, attention to detail, and the ability to coordinate various activities that contribute to our company’s culture and growth.

• Attend key internal meetings, take minutes, and follow up on action items.
• Assist with travel arrangements as needed.
• Provide support for partners with various administrative tasks.

• Manage scheduling for voluntary and required coworking days.
• Book private spaces for team coworking days as needed.
• Coordinate snacks, lunches, and logistics for in-office days.
• Plan and organize team events, volunteer activities, and happy hours.
• Assist in coordinating empowerment series and internal training events.
• Maintain a calendar of employee anniversaries and birthdays, sending announcements and recognition.
• Prepare and send new employee welcome packages.
• Source and order gifts for client and team recognition.
• Oversee the organization and inventory of company-branded swag.
• Track action items from employee pulse surveys and ensure follow-up.
• Assist with internal recruiting, including resume screening and interview coordination.
• Support onboarding processes and scheduling for new hires.

• Prepare and send company holiday cards.
• Assist in planning and coordinating client-facing events.
• Research and compile lead lists for target outreach.
• Draft proposals and materials for business development efforts.

• Experience: 2 years in an executive assistant, office management, or HR support role.
• Skills: Strong organizational and multitasking abilities, excellent written and verbal communication, proficiency in Microsoft Office and/or Google Suite.
• Attributes: Proactive, detail-oriented, adaptable, and able to handle confidential information with discretion.