What are the responsibilities and job description for the Executive Assistant position at Empowered Staffing?
Empowered Staffing is proud to partner with a premier business process outsourcing (BPO)company that delivers exceptional staffing solutions to a vast network of U.S.-based businesses. As the company continues to expand, they are seeking a dynamic and experienced Executive Assistant to provide critical support to the CEO and co-founder. This unique opportunity combines personal and professional responsibilities, playing a pivotal role in ensuring seamless operations and enhancing organizational efficiency.
Key Responsibilities:
Executive Support:
- Manage and coordinate complex calendars, prioritizing meetings, appointments, and events to align with business objectives.
- Arrange domestic and international travel, including detailed itineraries, flights, and accommodations.
- Act as the primary liaison for the executive team, handling calls, emails, and correspondence with discretion and professionalism.
- Prepare agendas, reports, and presentations, taking accurate meeting minutes and ensuring timely follow-up on action items.
- Track and manage open projects, ensuring deadlines are met and stakeholders are aligned.
Administrative & Event Support:
- Assist in planning and executing both professional and personal events, including holiday parties, quarterly meetings, and gifting initiatives.
- Oversee office supplies and maintain an organized, well-stocked environment.
- Support onboarding processes, including welcome packages for new employees.
Personal Assistance:
- Coordinate personal travel, dining reservations, and itineraries for the CEO and co-founder.
- Assist with personal errands and special projects as needed.
Key Qualifications:
- At least 3 years of experience as an Executive Assistant, ideally supporting C-level executives.
- Proven ability to manage multiple priorities, navigate complex schedules, and meet deadlines in a fast-paced environment.
- Exceptional written and verbal communication skills, with a polished, professional demeanor.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and project management skills, with attention to detail and a proactive mindset.
- Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
- Collaborative and personable, with excellent interpersonal skills to build rapport with diverse stakeholders.
Why Join This Team?
This role offers a unique opportunity to work closely with supportive leaders at a thriving organization. You’ll also benefit from a collaborative workplace culture and receive a competitive compensation package, generous PTO, and comprehensive benefits.
