Executive Assistant

Empowered Staffing is proud to partner with a premier business process outsourcing (BPO) company that delivers exceptional staffing solutions to a vast network of U.S.-based businesses. As the company continues to expand, they are seeking a dynamic and experienced Executive Assistant to provide critical support to the CEO and co-founder. This unique opportunity combines personal and professional responsibilities, playing a pivotal role in ensuring seamless operations and enhancing organizational efficiency.

Responsibilities:

• Manage and coordinate complex calendars, prioritizing meetings, appointments, and events to align with business objectives.
• Arrange domestic and international travel, including detailed itineraries, flights, and accommodations.
• Act as the primary liaison for the executive team, handling calls, emails, and correspondence with discretion and professionalism.
• Prepare agendas, reports, and presentations, taking accurate meeting minutes and ensuring timely follow-up on action items.
• Track and manage open projects, ensuring deadlines are met and stakeholders are aligned.
• Assist in planning and executing both professional and personal events, including holiday parties, quarterly meetings, and gifting initiatives.

Qualifications:

• At least 1 year of experience as an Executive Assistant, ideally supporting C-level executives.
• Proven ability to manage multiple priorities, navigate complex schedules, and meet deadlines in a fast-paced environment.
• Exceptional written and verbal communication skills, with a polished, professional demeanor.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and project management skills, with attention to detail and a proactive mindset.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Collaborative and personable, with excellent interpersonal skills to build rapport with diverse stakeholders.