What are the responsibilities and job description for the Therapy Practice Manager position at Empowering Minds Care and Counseling, LLC?
Counseling Practice Manager Job Description
Position Title: Counseling Practice Manager
Reports To: Clinical Director/Executive Director
Location: Empowering Minds Care and Counseling, [Carrollton, GA and Villa Rica, GA]
Employment Type: Part-time
About Empowering Minds Care and Counseling
Empowering Minds Care and Counseling is a mental health organization dedicated to providing high-quality, compassionate care to individuals, families, and communities. We offer a range of therapeutic services aimed at empowering our clients to achieve mental wellness and personal growth.
Job Summary
The Counseling Practice Manager is responsible for overseeing the day-to-day administrative operations of Empowering Minds Care and Counseling. This role ensures the smooth functioning of the practice, facilitates effective communication among staff, and supports the delivery of high-quality care to clients. The Practice Manager collaborates with clinical and administrative teams to ensure efficiency and compliance with organizational goals and regulatory standards.
Key Responsibilities
Administrative Leadership
- Manage daily operations of the counseling practice, including scheduling, client intake, and staff assignments.
- Supervise administrative staff and ensure adherence to policies and procedures.
- Oversee the management of office supplies, equipment, and physical space to create a welcoming and efficient environment.
Financial Management
- Monitor and manage the practice’s budget, including tracking expenses and revenue.
- Handle billing processes, insurance claims, and client payments in collaboration with accounting staff.
- Prepare financial reports and provide insights to the Clinical and Executive Directors.
Staff Coordination
- Support hiring, onboarding, and training of administrative and clinical staff.
- Coordinate staff schedules and address any staffing issues or conflicts.
- Organize team meetings and facilitate effective communication among staff.
Client Services
- Ensure a high standard of client care and satisfaction by managing the intake process and addressing client concerns promptly.
- Develop and implement systems to streamline client interactions and improve overall client experience.
- Maintain confidentiality and compliance with HIPAA and other privacy regulations.
Compliance and Quality Assurance
- Ensure compliance with state, federal, and organizational regulations, including documentation and licensing requirements.
- Conduct regular audits of records and operations to maintain quality standards.
- Develop and update policies and procedures as needed to reflect best practices and regulatory changes.
Technology and Systems
- Manage scheduling and record-keeping systems, ensuring data integrity and efficiency.
- Implement and maintain software solutions to support practice operations, including electronic health records (EHR) systems.
Qualifications
Required:
- Bachelor’s degree in business administration, healthcare management, or a related field.
- Minimum of 3 years of experience in office management, preferably in a healthcare or counseling setting.
- Strong organizational and multitasking skills with attention to detail.
- Proficiency in Microsoft Office Suite and practice management software.
- Excellent communication and interpersonal skills.
Preferred:
- Master’s degree in a related field.
- Familiarity with mental health billing processes and insurance systems.
- Experience with HIPAA compliance and EHR systems.
- Leadership experience in a multi-provider practice.
Work Environment and Benefits
Work Environment:
- Collaborative and supportive workplace culture.
- Modern office facilities with flexible scheduling options.
Benefits:
- Competitive pay based on experience.
- Opportunities for professional development and training.
How to Apply
Interested candidates should submit their resume, cover letter, and references to admin@empoweringmindscc.net. Applications will be reviewed on a rolling basis. Empowering Minds Care and Counseling is an equal opportunity employer committed to fostering an inclusive environment.
Join our team and contribute to making a meaningful impact in the lives of those we serve.
Job Type: Part-time
Pay: $21.95 - $23.82 per hour
Expected hours: 20 per week
Schedule:
- 4 hour shift
- Monday to Friday
Ability to Commute:
- Carrollton, GA (Required)
Ability to Relocate:
- Carrollton, GA: Relocate before starting work (Preferred)
Work Location: In person
Salary : $22 - $24