Administrative Assistant

Benefits:

• Bonus based on performance
• Opportunity for advancement
• Training & development
  
  
  

Administrative Assistant

Location: 717 Broadway Bayonne NJ 07002

EMPRIME SOLUTIONS LLC is a premier concierge service dedicated to providing personalized, high-quality services to our clients. We are seeking a dynamic, organized, and detail-oriented Administrative Coordinator to support our growing team. This position is ideal for someone who thrives in a fast-paced environment and is passionate about helping deliver exceptional service.

The Administrative Coordinator will be responsible for managing a variety of administrative duties, including handling daily office operations, scheduling, human resources tasks, and employee onboarding and training. This role also involves supporting business development efforts and assisting with generating sales contracts for our concierge services. The ideal candidate will be bilingual and demonstrate strong organizational skills, along with the ability to foster an efficient, customer-oriented work environment.

Key Responsibilities:

• Administrative Support:
• Manage daily administrative tasks such as filing, organizing records, answering phones, and responding to emails.
• Maintain and organize client and company records in compliance with company policies and regulations.
• Scheduling and Calendar Management:
• Coordinate and schedule employee work shifts.
• Ensure efficient time management and avoid scheduling conflicts for team members.
• Ensuring all shifts are covered to maintain compliance with contracts
• Human Resources and Employee Training:
• Assist with HR tasks such as interviewing, onboarding, employee records, and benefits administration.
• Organize and facilitate employee training sessions and development programs to ensure continuous learning and compliance.
• Monitor employee performance and provide support as needed to foster a productive work environment.
• Sales and Business Development:
• Assist in generating and reviewing sales contracts for concierge services.
• Collaborate with the sales and business development teams to identify opportunities for growth and new business.
• Bilingual Communication:
• Communicate with clients, team members, and vendors in both English and Spanish to ensure smooth operations and client satisfaction.
• Additional Duties:
• Assist with special projects, client relations, and other tasks as needed.
• Ensure a professional and welcoming atmosphere for both internal and external clients.
  
  

Qualifications:

• Proven experience as an administrative assistant or related.
• Bilingual fluency in English and Spanish is required.
• Strong organizational skills with the ability to multitask and manage time effectively.
• Exceptional communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HR processes and best practices.
• Previous experience in a concierge, hospitality, or service-oriented environment is a plus.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Sales experience or a background in business development is required.
• Positive attitude, team player, and proactive problem solver.
  
  
  

Compensation:

• Hourly wage range: $19 - $21 per hour (commensurate with experience).
• Full-time position.
• Opportunities for professional development and growth.