Field Support Scheduling Coordinator

Overview

Encantado Technical Solutions is looking for an end-user support with processes for managing and delivering services that are ITIL® conformant. The candidate shall resolve incidents, service requests, and problems associated with service failures or degradations that are related to hardware and software computing devices (including mobile equipment). Additionally, the Subcontractor shall support multi-user rooms (e.g., Skype rooms, classrooms) and video and collaborative technologies.

This role is critical in ensuring smooth operations by managing service requests, coordinating field technicians, and maintaining seamless communication between customers and technical staff. The Scheduling Coordinator will be responsible for monitoring service queues, dispatching technicians efficiently, and troubleshooting basic customer issues over the phone.

As the first point of contact for customers requiring technical assistance, the Scheduling Coordinator must possess strong communication skills, a proactive mindset, and the ability to multitask in a fast-paced environment. Whether it’s handling urgent "hot calls," educating customers on conference room technology, or ensuring tickets are processed correctly, this role plays a vital part in delivering exceptional customer support.

Responsibilities

The Scheduling Coordinator is responsible for overseeing incoming service requests, managing technician schedules, and ensuring customers receive timely assistance. This role requires excellent problem-solving skills, attention to detail, and the ability to prioritize tasks effectively.

• Answer and manage inbound customer calls and emails, ensuring timely responses and issue resolution.
• Handle urgent "hot calls", dispatching technicians immediately to address critical conference room issues.
• Educate customers over the phone on how to operate conference room equipment when applicable.
• Create and manage service tickets in ServiceNow, including manually inputting tickets when necessary.
• Process and dispatch tickets, fine-tuning requests and ensuring accurate assignment to field technicians using a round-robin system.
• Monitor service queues, tracking new incoming tickets and prioritizing urgent requests.
• Verify and correct ticket data, working directly with customers to gather the correct details for service requests.
• Monitor customer communication channels, including team email and phone lines, to ensure swift response times.
• Troubleshoot and resolve simple technical issues remotely, assisting customers over the phone when possible before dispatching a technician.
• Collaborate with field technicians and other departments to ensure efficient service operations.

Qualifications

• Must have a High School Diploma and at least 2 years of relevant experience.
• Must be a US Citizen
• Ability to obtain and maintain a U.S. Department of Energy Q security clearance

Required Skills:

To be successful in this role, candidates must possess:

• 1-2 years of experience in a scheduling, dispatching, customer service, or technical support role. In lieu of technical experience, administrative experience similar to, or related to, the job duties described
• Strong communication and customer service skills, with the ability to explain technical concepts clearly.
• Excellent multitasking and organizational abilities, capable of handling multiple service requests at once.
• Problem-solving mindset, able to troubleshoot simple technical issues over the phone.
• Attention to detail, ensuring all tickets are accurate and dispatched appropriately.
• Ability to work in a fast-paced environment, prioritizing tasks effectively.
• Basic technical proficiency, with an understanding of IT service work-flows.
• Team-oriented approach, able to collaborate effectively with field technicians and support teams.
• Proficiency in service ticketing tools (e.g., ServiceNow or similar platforms) is preferred.

Desired Experience:

• 1-2 years of experience in a scheduling, dispatching, customer service, or technical support role.
• Experience using ServiceNow or similar industry service management/ticket management tools.
• Background in IT support, help desk, or audio-visual (AV) technology is a plus.
• Familiarity with conference room technology and troubleshooting is an advantage.
• Prior experience in a fast-paced service environment.

WHY WORK AT ENCANTADO TECHNICAL SOLUTIONS?

Encantado is powered by our people. We believe that together, through teamwork, communication, and dedicated service, we can accomplish more than we could individually. If a culture of collaboration and growth is important to you, you’ll feel at home at Encantado. We offer clear opportunities for advancement and comprehensive benefit packages to help our employees and their families stay healthy and feel secure.

ABOUT US:

Encantado Technical Solutions (ETS) is an unpopulated joint venture between Edgewater Federal Solutions, Inc. and ECS Federal, LLC. ETS is bolstered by second-tier subcontractors KeyLogic and Amentum. As ETS is unpopulated, employees will work for one of the four companies listed above.

It has been and continues to be the policy of Encantado Technical Solutions to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, and/or other status protected by applicable law.