Controller

Job Title: Controller

Supervisor: Chief Financial Officer

Job Status: Full Time / Exempt

Job Hours: 35 hours per week

Location Midtown Manhattan

Compensation: Up to $120K

Job Responsibilities

Accounting & Reporting

• Maintain all aspects of the general ledger (g/l);
• Review all financial transactions and processes - accounts payable and receivable, banking, escrow, credit cards, petty cash, payroll;
• Review all vendor and contractor payments processed by the Finance Associate;
• Oversee the payroll process; ensure costs and liabilities are accurately recorded and classified;
• Enforce all internal and external fiscal policies and procedures;
• Liaise with outside payroll processor to ensure timely filing of quarterly tax returns;
• Record journal entries; review data and system-generated financial statements;
• Respond to external audits – government agencies, workers’ comp., Encore annual;
• Monitor cash receipts and disbursements transactions and balances following Finance Associate entry
• Prepare and record in QB the biweekly and off-cycle payroll journal entries
• Allocate and record payroll processing invoices
• Monitor the accuracy of and reconcile employee payroll deductions
• Reconcile quarterly payroll tax returns (941) with general ledger
• Reconcile tenant escrow transactions
• Record interest and dividend receipts
• Reconcile all bank accounts (view-only access) and petty cash accounts in QB
• Reconcile monthly trial balance
• Reconcile fixed assets, accrued expenses, payroll liabilities on quarterly basis
• Assist Finance Associate with cash receipts and expenses (offsets) data entries as needed
  
  

Financial Analysis & Administration

• Extract QB data and reports for analysis
• Address inquiries from vendors, funders, internal and external parties
• Oversee the physical & electronic filing, safekeeping, archival, retrieval of financial documents;
• Coach, mentor and support the fiscal staff
  
  

Required Qualifications

• 10 years’ work experience
• Bachelor’s degree in Accounting
• Knowledge of GAAP – Generally Accepted Accounting Principles;
• Demonstrated expertise with QuickBooks Desktop software, Applications without QuickBooks experience will not be considered
• Proficiency in MS Excel
• Excellent written, verbal and computer skills;
• Strong interpersonal skills and ability to work as part of a team;
• Ability to multitask while also meeting deadlines
• Ability to have a flexible work schedule and willingness to jump in and “get the work done,” even if that means working occasionally on weekends, evenings, and some traditional holidays.
  
  

Strongly Preferred Qualifications

• Familiarity with payroll concepts, process and terminology
• Direct experience with government contracts and financial reporting
• Experience building detailed line-item budgets for multiple departments and divisions