Construction Office Assistant

We are looking for a highly organized, detail-oriented Construction Office Assistant to join our dynamic team. This vital role supports the daily operations of our construction office, ensuring smooth communication and coordination between project managers, contractors, vendors, and clients. The ideal candidate will have strong administrative skills, the ability to multitask in a fast-paced environment, and a basic understanding of construction terminology. You must be a team player, punctual, organized, and able to follow instructions effectively.

Key Responsibilities:

• Manage phone calls, emails, and other forms of correspondence, directing them to the appropriate contacts.
• Schedule and coordinate meetings, appointments, and project timelines for management and staff.
• Organize and maintain project files, contracts, and other essential documentation.
• Develop and manage spreadsheets for various administrative needs.
• Prepare and edit documents, including reports, memos, drafts, and emails.
• Facilitate communication with vendors, subcontractors, and clients to maintain project flow.
• Monitor and replenish office supplies as needed to ensure efficient operations.
• Provide general administrative support to office personnel as required.
• Keep the office environment clean, organized, and fully functional.
• Perform additional administrative duties as assigned.

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree is a plus).
• Minimum of 1 year of administrative experience, preferably in construction or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.
• Excellent organizational, multitasking, and time management abilities.
• Strong written and verbal communication skills.
• Familiarity with QuickBooks, Project Sight and Slack (prior experience preferred but not required; training provided if necessary).
• Basic knowledge of construction terminology and documentation is a plus.