What are the responsibilities and job description for the Event Coordinator position at Encore Solutions?
We are currently looking for a detail-oriented, highly organized Event Coordinator to join our dynamic team. This is an exciting opportunity to manage and execute a variety of events, from corporate conferences to community activations, all while creating memorable experiences for our clients and attendees.
Key Responsibilities:
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Key Responsibilities:
- Event Planning: Manage all aspects of event planning, from initial concept development to execution and follow-up
- Vendor Coordination: Identify and work with external vendors, including caterers, venues, speakers, and event staff, ensuring all logistics are handled smoothly
- Budget Management: Develop and maintain event budgets, ensuring all activities are within the allocated financial scope
- Logistics & Scheduling: Oversee the coordination of event timelines, transportation, accommodations, and other logistical details
- On-Site Management: Be present at events to supervise the setup, manage the event flow, troubleshoot issues, and ensure everything runs according to plan
- Client Interaction: Work directly with clients to understand their goals and deliver tailored event experiences that exceed expectations
- Marketing & Promotion: Collaborate with the marketing team to promote events, including creating event invitations, social media content, and email campaigns
- Post-Event Evaluation: Conduct post-event debriefs and analyze event feedback to identify opportunities for future improvement
- Proven experience in event planning and coordination (1-3 years preferred)
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Ability to manage multiple projects simultaneously and work under pressure
- Proficiency with event management software and Microsoft Office Suite
- Knowledge of event logistics, contract negotiations, and vendor management
- Competitive salary and benefits package
- A creative and supportive team environment
- Opportunities for career development and growth
- A chance to work on exciting and diverse events
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