What are the responsibilities and job description for the AP Specialist position at Encore Wire Careers?
Job Details
Position Overview
AP Specialists are tasked to manage vendor accounts, as well as review and enter vendor invoices into Encore's computer systems. This includes identifying and resolving errors between invoices, purchase orders and receipts, to correctly reconcile the purchase to payment process in agreement with the buyers and vendor.
Essential Job Functions
- Invoice/data entry into Coupa; averaging 70 invoices per day
- Communication with Vendors, Buyers and Requisitioners
- Solving issues related to Encore's accounts with vendors
Additional Job Functions
- Maintaining Encore's account balances with vendors
- Reconciling receipts, BOL's, travel distances, rates and PO's (if applicable), with freight invoices
- Resolving received/uninvoiced PO's
- Organizing physical and digital vendor files, including; invoices, receipts, vendor information, correspondence
Requirements
- Computer Skills; Coupa, Netsuite, Excel, Word, Outlook, PDF Editor (Adobe Acrobat or Foxit PhantomPDF)
- Excellent Communication Skills
- Problem Solving Skills
- Good Organizational Skills
Other Skills/Abilities
- Highly detail oriented, to ensure the highest possible accuracy rate related to invoice entries
- Shows good judgement, since representing Encore and has continual contact with vendors
- Adapting quickly to new procedures, computer programs and challenges
- Multi-tasking at a high level, to ensure the utmost accuracy for each task's resolution
Physical Requirements
- Requires repetitive movement
- Requires walking
- Requires kneeling, crouching and stooping
- Requires using hands to handle, control, or feel objects, tools or controls
- Requires lifting up to 50 pounds while bending, twisting and/or standing
Note: This job description does not contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
